Legal Assistant - HOA & Community Associations

Kovitz Shifrin Nesbit; Indianapolis (IN); Vor Ort; USD 31.000 - 44.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Medical expense reimbursement plan

Short-term disability

Long-term disability

Basic life insurance

Voluntary life insurance

Critical illness

Accident

Retirement plan

Zusammenfassung

Kovitz Shifrin Nesbit is seeking a full-time Legal Assistant for our Indianapolis office. The role provides administrative support to the legal team in a fast-paced setting, with a starting hourly rate of $27.47.

Working hours are 8:30am–4:30pm, Monday–Friday, 35-hour week; in-office only with comprehensive benefits. Responsibilities include calendar management, document handling, client intake, engagement letters, billing entries, and E-Recording of association documents.

Qualifikationen

• Minimum of 3 years of administrative experience required.
• 3+ years of practical experience as a legal assistant preferred.
• Ability to focus on tasks at hand despite busy environment.
• Must be proficient with Microsoft Office Suite programs (Outlook, Word, Excel, Teams).
• Must be able to type greater than 50 wpm with greater than 90% accuracy.
• Attention to detail and proofreading skills required.
• Experience with LexisNexis preferred, but not required.

Aufgaben

• Coordinate appointments, phone conferences, and meetings, including all correspondence.
• Assist attorneys with calendar management.
• Manage legal documentation and correspondence, including the mailing/shipping necessary.
• Prepare New Client Intake Forms.
• Prepare New Client Packets (including Engagement Letters and Retainer Agreements).
• Assist with client marketing events.
• Assist with billing entries.
• Prepare letters and correspondence to clients and third parties.
• Profile document management database with all relevant documents, emails, etc.
• Organize and maintain client documentation in physical and electronic format.
• E-Recording of Association documents.
• E-File court documents in various Indiana courts.
• Copy, collate, and prepare court documents for service via the sheriff’s office or certified mail.
• Implement and improve upon administrative processes for more efficient workflow.
• Provide status updates to the legal team.
• Any other duties as assigned.

Kenntnisse

Typing >50 wpm

Strong organizational skills

Interpersonal skills

Excellent communication skills

Ability to work in fast-paced env

Problem-solving

Tools

Microsoft Office Suite

LexisNexis

Jobbeschreibung

Kovitz Shifrin Nesbit is seeking a full-time Legal Assistant for our Indianapolis office. The role provides administrative support to the legal team in a fast-paced setting, with a starting hourly rate of $27.47.

Working hours are 8:30am–4:30pm, Monday–Friday, 35-hour week; in-office only with comprehensive benefits. Responsibilities include calendar management, document handling, client intake, engagement letters, billing entries, and E-Recording of association documents.