Legal Assistant

Porter Law Firm; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A legal services firm is seeking a legal assistant for its HOA team in Houston, Texas. The ideal candidate will support attorneys with document preparation, debt collection, data entry, and other administrative tasks. Candidates should have 1-3+ years of experience, be proficient in MS Office, and possess excellent organizational and communication skills. Full-time availability is required, though a remote option can be negotiated.

Qualifications

• 1-3+ years of experience in HOA legal admin or assistant roles.
• Knowledge of legal terms and procedures is advantageous.
• Must be able to meet physical job requirements (lifting up to 20 lbs).

Responsibilities

• Assist with foreclosure actions and prepare liens.
• Update delinquent accounts and calculate late fees.
• Prepare demand letters and conduct title searches.
• Communicate with board members, homeowners, and clients.
• Draft legal documents and assist in trial preparation.

Skills

Proficient in MS Office

Strong attention to detail

Excellent communication skills

Organizational skills

Multitasking ability

Job description

Porter Law Firm, established in 2009, offers comprehensive legal services, including business, real estate, corporate development, litigation, tax, and estate planning. We are committed to providing not just legal representation, but a personalized, strategic partnership to protect our clients' needs and assets.

Position Summary

We are seeking a legal assistant to support our HOA team with document preparation, debt collection, data entry, and administrative duties. The role will involve following tasks from attorneys while reporting to the managing partner of the division.

Key Responsibilities:

• Assist with foreclosure actions, including preparing liens and Notices of Default.
• Update delinquent accounts, calculating late fees and interest.
• Prepare and finalize demand letters.
• Conduct title searches and research active bankruptcy cases.
• Use billing and calendaring systems.
• Communicate with board members, homeowners, and clients.
• Maintain and file judicial and non-judicial collection files.
• Perform data entry and document filing, including court submissions.
• Draft legal documents, contracts, and correspondence.
• Assist in trial preparation, including organizing discovery and exhibits.
• Perform general administrative tasks as needed.

Desired Qualifications:

• Proficient in MS Office.
• Experience in HOA legal admin or assistant roles.
• Full-time, in-person availability (remote option negotiable).
• 1-3+ years of experience.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and writing skills.
• Knowledge of legal terms and procedures.
• Ability to multitask in a fast-paced environment.
• Ability to meet physical job requirements (lifting up to 20 lbs).