Legal Assistant

Kovitz Shifrin Nesbit; Indianapolis (IN); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Medical expense reimbursement plan

Short-term disability

Long-term disability

Basic life insurance

Voluntary life insurance

Critical illness

Accident

Retirement plan

Job summary

Kovitz Shifrin Nesbit is seeking a full-time Legal Assistant for our Indianapolis office. The role provides administrative support to the legal team in a fast-paced setting, with a starting hourly rate of $27.47.

Working hours are 8:30am–4:30pm, Monday–Friday, 35-hour week; in-office only with comprehensive benefits. Responsibilities include calendar management, document handling, client intake, engagement letters, billing entries, and E-Recording of association documents.

Qualifications

• Minimum of 3 years of administrative experience required.
• 3+ years of practical experience as a legal assistant preferred.
• Ability to focus on tasks at hand despite busy environment.
• Must be proficient with Microsoft Office Suite programs (Outlook, Word, Excel, Teams).
• Must be able to type greater than 50 wpm with greater than 90% accuracy.
• Attention to detail and proofreading skills required.
• Experience with LexisNexis preferred, but not required.

Responsibilities

• Coordinate appointments, phone conferences, and meetings, including all correspondence.
• Assist attorneys with calendar management.
• Manage legal documentation and correspondence, including the mailing/shipping necessary.
• Prepare New Client Intake Forms.
• Prepare New Client Packets (including Engagement Letters and Retainer Agreements).
• Assist with client marketing events.
• Assist with billing entries.
• Prepare letters and correspondence to clients and third parties.
• Profile document management database with all relevant documents, emails, etc.
• Organize and maintain client documentation in physical and electronic format.
• E-Recording of Association documents.
• E-File court documents in various Indiana courts.
• Copy, collate, and prepare court documents for service via the sheriff’s office or certified mail.
• Implement and improve upon administrative processes for more efficient workflow.
• Provide status updates to the legal team.
• Any other duties as assigned.

Skills

Typing >50 wpm

Strong organizational skills

Interpersonal skills

Excellent communication skills

Ability to work in fast-paced env

Problem-solving

Tools

Microsoft Office Suite

LexisNexis

Job description

Full-time

Description

Job Summary:

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an experienced full-time Legal Assistant for our Indianapolis office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced environment.

The starting hourly rate for this position is $27.47, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, medical expense reimbursement plan, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible. The business hours for this position are 8:30am to 4:30pm, Monday through Friday, and it follows a 35-hour workweek. This is a non-exempt, in-office position with no remote work available.

Duties/Responsibilities

• Coordinate appointments, phone conferences, and meetings, including all correspondence
• Assist attorneys with calendar management
• Manage legal documentation and correspondence, including the mailing/shipping necessary
• Prepare New Client Intake Forms
• Prepare New Client Packets (including Engagement Letters and Retainer Agreements)
• Assist with client marketing events
• Assist with billing entries
• Prepare letters and correspondence to clients and third parties
• Profile document management database with all relevant documents, emails, etc.
• Organize and maintain client documentation in physical and electronic format
• E-Recording of Association documents
• E-File court documents in various Indiana courts
• Copy, collate, and prepare court documents for service via the sheriff’s office or certified mail
• Implement and improve upon administrative processes for more efficient workflow
• Provide status updates to the legal team
• Any other duties as assigned

Requirements

Required Skills/Abilities

• Minimum of 3 years of administrative experience required
• 3+ years of practical experience as a legal assistant preferred
• Project management experience is a plus
• Ability to focus on tasks at hand despite busy environment
• Excellent communication skills, both verbal and written
• Able to work in a fast-paced environment with challenging tasks and daily deadlines
• Must be proficient with Microsoft Office Suite programs (Outlook, Word, Excel, Teams)
• Must be able to type greater than 50 wpm with greater than 90% accuracy
• Must have strong organizational and interpersonal skills
• Must be comfortable working independently yet be a team player
• Attention to detail and proofreading skills required
• Experience with LexisNexis preferred, but not required

Physical Requirements

• Prolonged periods of stationary work at a desk and computer
• Prolonged periods of standing
• Occasional lifting and moving of items weighing up to 50 pounds

DISCLAIMERS

Equal Employment Opportunity

KSN is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, military/veteran status, or any other status protected by applicable federal, state, or local law, including the laws of Illinois, Florida, and Indiana.

Reasonable Accommodation

KSN is committed to complying with the Americans with Disabilities Act (ADA), the ADA Amendments Act, and applicable state disability laws. Applicants or employees who require a reasonable accommodation to perform the essential functions of this position, or to participate in the application process, should contact Human Resources to initiate the interactive accommodation process.

Employment Eligibility

All employees must be legally authorized to work in the United States. KSN participates in E-Verify to confirm the employment eligibility of individuals hired by the firm, as required by federal law.

At-Will Employment

This job description is not a contract of employment and does not guarantee employment for any specific duration. Employment with KSN is at-will: either the employee or the Firm may terminate the employment relationship at any time, for any reason not prohibited by law, with or without notice. This document does not create express or implied contractual rights and may be modified at the Firm's discretion without prior notice.

Employment Eligibility Disclaimer

Employment Eligibility Disclaimer:
We participate in the federal E-Verify program to confirm the employment eligibility of all newly hired employees.