Legal Support Specialist: Filings, Discovery & Calendars

ADP, Inc.; Little Falls (NJ); On-site; USD 73,000 - 83,000; Full time

Job summary

ADP, Inc. in Little Falls, NJ seeks a Legal Assistant to support attorneys with administrative functions, calendar management, and document preparation. This role involves filing pleadings, coordinating meetings, and handling discovery materials.

The position requires 2+ years in a law firm, high-paced work ability, and strong confidentiality, organization, and communication skills. Proficiency with Microsoft Office and legal tools is expected.

Qualifications

• 2+ years law firm experience.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Effective time management skills and excellent organizational skills.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, court processes.
• Strong analytical and problem-solving skills.
• Strong attention to detail particularly in proofreading.
• Strong technology skills and proficiency in Microsoft Office Suite, E-Discovery, Metastorm, NetDocuments, Elite, WebView.

Responsibilities

• Provides administrative support of general office duties such as printing, scanning, copying, and compiling exhibits for several attorneys and accurately files legal documents both physically and electronically.
• Attends to incoming phone calls on behalf of assigned attorneys.
• Initiates opening of new files and closing of complete ones per attorney direction.
• Arranges couriers, court reporters, expert witnesses, and other special functions.
• Attends and takes notes at meetings.
• Drafts correspondence, minutes, pleadings, contracts and varied other documents.
• Files all state and federal court pleadings electronically.
• Maintains attorney calendars by planning and scheduling conferences, teleconferences, and depositions, closings, and meetings for attorneys and other legal staff; schedules hearings with judicial assistants to include contact with opposing counsel, court reporter and preparing notice.
• Maintains task lists for attorneys to ensure client guidelines and court-mandated deadlines are followed.
• Manages Case Screening / Origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents.
• Organizes and manages client conferences and attorney meetings onsite as needed.
• Prepares discovery documents and notices of filing including interrogatories, requests for production and admissions per attorney’s direction.
• Prepares expense reports and check requests as needed.
• Proofreads briefs and other pleadings for pretrial activities to include but not limited to format compliance, client billing statements, Electronic Case Files (ECF) emails and deadlines.
• Updates contact information for attorneys.
• Inputs Partners’ time into WebView as requested.
• Performs other duties as assigned.

Skills

Law firm experience

Confidentiality

Time management

Communication skills

Detail oriented

Tools

Microsoft Office

E-Discovery

Metastorm

NetDocuments

Elite

WebView

Job description

ADP, Inc. in Little Falls, NJ seeks a Legal Assistant to support attorneys with administrative functions, calendar management, and document preparation. This role involves filing pleadings, coordinating meetings, and handling discovery materials.

The position requires 2+ years in a law firm, high-paced work ability, and strong confidentiality, organization, and communication skills. Proficiency with Microsoft Office and legal tools is expected.