Legal Assistant — Court Scheduling & Docs (Tampa)

Beacon Hill Staffing Group; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Beacon Hill Staffing Group seeks a skilled Legal Assistant for our Tampa, FL office. The role focuses on managing attorney calendars, drafting and editing legal documents, and coordinating with court reporters and e-filing requirements.

The ideal candidate has an associate degree in paralegal studies or related field, at least 3 years of legal assistant experience, and a strong typing speed of 60 WPM, with knowledge of Florida and Federal procedural rules.

Qualifications

• Associate degree in Paralegal Studies or related field required.
• Bachelor's degree preferred.
• Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department.
• Heavy typing and transcription are required, with a minimum typing speed of 60 WPM.
• Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.

Responsibilities

• Manage attorney calendars, including scheduling hearings, depositions, mediations, arbitrations, client meetings (including Zoom), and coordinating with court reporters.
• Track court dates, discovery deadlines, e-recording and filing requirements.
• Coordinate Continuing Legal Education (CLE) registrations, Florida Bar dues, and U.S. District Court annual renewals.
• Assist with attorney expense reports, unbilled time reports, and entry/editing of attorney billable time in firm systems.
• Transcribe from BigHand (Jon Ellis only).
• Draft, edit, proofread, and format a variety of legal documents, including pleadings, motions, subpoenas, discovery requests/responses, contracts, and correspondence to include calendaring and scheduling of pre-suit mediations.
• Save client-related documents in the correct matter's workspace in accordance with departmental naming conventions within the firm's document management system (iManage).
• Conduct legal research and corporate/entity searches using Florida DBPR, Property Appraiser websites, and other relevant databases.

Skills

Verbal communication

Written communication

Organization

Time management

Workflow coordination

Interpersonal skills

Discretion

Customer service

Teamwork

Attention to detail

Education

Associate degree in Paralegal Studies or related field

Bachelor's degree preferred

Tools

Microsoft Office

iManage

Aderant

Job description

Beacon Hill Staffing Group seeks a skilled Legal Assistant for our Tampa, FL office. The role focuses on managing attorney calendars, drafting and editing legal documents, and coordinating with court reporters and e-filing requirements.

The ideal candidate has an associate degree in paralegal studies or related field, at least 3 years of legal assistant experience, and a strong typing speed of 60 WPM, with knowledge of Florida and Federal procedural rules.