Legal Assistant - Community Associations

Law; Leesburg (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading law firm in Virginia seeks a Legal Assistant for their Community Associations team. This position involves various secretarial duties, maintaining positive client relationships, and managing confidentiality. Ideal for an organized candidate with a strong detail orientation and some legal knowledge.

Qualifications

• Entry-level position focused on legal assistant tasks.
• Proficiency in Microsoft Office Suite is essential.
• Ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Composes letters, memos, and court documents.
• Sorts incoming mail and ensures timely processing of documents.
• Schedules and prepares conference rooms for client meetings.

Skills

Proficiency in Microsoft Office

Organizational skills

Attention to detail

Client relations

Education

High School Diploma or equivalent

Paralegal certification (preferred)

Job description

Legal Assistant - Community Associations

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Legal Assistant - Community Associations

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Summary:

Performs a variety of secretarial duties for Community Association attorneys and paralegal to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, supervisors, and staff. Observes confidentiality of client matters.

Job Description

Summary:

Performs a variety of secretarial duties for Community Association attorneys and paralegal to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, supervisors, and staff. Observes confidentiality of client matters.

Primary Duties and Responsibilities:

• Composes letters, memos and various other court documents. Prepares documents for delivery to court with appropriate formatting, copies, and court fees. Proofreads all work completely and carefully. Timely scans all documents into Software program.
• Sorts and dates incoming mail, identifying time-sensitive documents and notifying attorneys. Ensures that outgoing mail is timely prepared, and, if necessary, routes mail to specific delivery service and follows up on timely delivery. Timely log all returned mail into software program and notify responsible attorney.
• Utilizes and is proficient in computer software including Microsoft Office Suite and Orion. Operates standard office equipment, including personal computer, printers, copiers, typewriter, facsimile, telephone and dictation equipment.
• Prepare client proposals to obtain new business for the firm, monitor and track retainer letters for new clients
• Timely opens, closes and maintains all case and general files according to written procedure.
• Responsible for maintaining all private process service information for court pleadings and managing case information with service providers.
• Assist with attorney organization by timely maintaining filing and Chron records.
• Receives clients and visitors. Schedules and prepares conference room. Maintains good public relations with clients.
• Assists attorneys in registering for and reporting all required mandatory Continuing Legal Education credits for each MCLE year.
• Assists attorneys with marketing activities; maintains attorney marketing and seminar folders; coordinates registration for networking functions; assists in planning and coordinating marketing activities; prepares Power point presentations.
  
  

Secondary Responsibilities:

• Performs paralegal duties as requested and bills time according to policy and client billing guidelines, including proper task codes when needed.
• Provide coverage for additional attorneys should the need arise.
• Assist with overall office support such as doing inventory and ordering office supplies and other duties as assigned.
  
  

Job Type: Full-time

Company Description

Rees Broome has grown to be one of Virginia’s top law firms, with 50 attorneys and proven expertise in the areas of civil litigation, business, tax, estates, employment, construction defect liability, homeowners’ and condominium associations, zoning, commercial real estate and creditors’ rights work. In addition to our main office in Tysons, we have growing offices in Leesburg, Virginia and Bethesda, Maryland.

Rees Broome has grown to be one of Virginia’s top law firms, with 50 attorneys and proven expertise in the areas of civil litigation, business, tax, estates, employment, construction defect liability, homeowners’ and condominium associations, zoning, commercial real estate and creditors’ rights work. In addition to our main office in Tysons, we have growing offices in Leesburg, Virginia and Bethesda, Maryland.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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