Legal Assistant - 3558055

AMS-Staffing-Inc; Seattle (WA); Hybrid; USD 60,000 - 89,000; Full time

Benefits offered by this job

Hybrid work schedule

Professional development training

Awesome benefits

Job summary

AMS-Staffing-Inc is seeking a Legal Assistant with state filing experience for a full-time, hybrid role in Seattle. The position supports attorneys, manages documents, calendars, and billing, and offers a best-fit blend of in-office and remote work after a preliminary period.

Requirements include 4+ years as a practice assistant or legal secretary, strong typing, MS Office proficiency, and excellent communication and proofreading skills. A bachelor’s degree is preferred.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.
• Understanding of correct grammar, spelling and punctuation.
• Strong proofreading skills.
• Superior organizational skills including filing, calendaring, and proofreading.
• Time management skills and ability to work independently as well as with a team.

Responsibilities

• Preparing Documents: drafts and processes complex legal documents and letters; prepares revisions and redlines; prepares documents for e-filing.
• Processes Mail: routes mail and faxes; ensures attachments are included.
• Maintains Calendar: updates calendars for assigned attorneys with meetings and due dates.
• Maintains Files: keeps paper and electronic files compliant with policies.
• Timekeeping: enters time for attorneys and coordinates billing with the Billing Department.
• General Administrative Support: screens calls, greets clients, coordinates travel and meetings; ensures deadlines are met.

Skills

Legal terminology

Typing 70 wpm

MS Office

Proofreading

Communication skills

Time management

Attention to detail

Education

Bachelor’s degree preferred

Tools

MS Office

Document management

E-filing systems

Billing software

Job description

JobTitle: Legal Assistant

Location: Seattle, WA 98101

Salary/Payrate: $60K - $89K, outstanding bonus + AWESOME benefits!!!

Work Environment: 2 days WFH

Term: Permanent / Fulltime

Bachelor’s degree required: PREFERRED

Our client has an exciting full-time opportunity for a Legal Assistant with state filing experience to join its growing office. This role does not require travel and offers a hybrid work schedule after a preliminary period. Our office is collegial and professional with a commitment to mutual respect in the workplace. We make career development a priority and provide access to expansive professional development training programs.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance