Legal Assistant 1

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Commonwealth of Pennsylvania’s Pennsylvania Public Utility Commission seeks a Legal Assistant 1 to support compliance and assignment by reviewing filings, entering data, and routing cases. The role emphasizes accuracy, organization, and timely communication in a state agency environment.

The position offers full-time hours 8:00 AM to 4:30 PM, with potential telework for eligible employees and daily on-site work at the headquarters.

Qualifications

• Three years of responsible clerical, enforcement or investigative work; or an equivalent combination of experience and training.
• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

Responsibilities

• Document Review: Examine incoming filings to ensure they meet agency rules.
• Data Entry: Record accurate filing information in the case management system.
• Case Assignment: Route filings to the correct bureau for further action.
• Communication Support: Prepare clear written and verbal updates for staff as needed.
• Office Technology Use: Operate word processing and general office software to complete daily tasks.

Job description

THE POSITION

The Pennsylvania Public Utility Commission (PA PUC) is currently seeking candidates with outstanding organization, multi-tasking, and attention to detail skills to join our team as a Legal Assistant! As a member of this team, you will have the opportunity to work your way up to a better future. Your accurate and efficient completion of tasks helps keep utility and motor carrier services safe for all Pennsylvania citizens.

DESCRIPTION OF WORK

This position supports the Compliance and Assignment section of the PA PUC Secretary's Bureau by helping review incoming filings and ensuring accurate processing. The work helps keep cases moving and supports smooth operations across the agency. As a Legal Assistant 1, you will perform the following duties:

• Document Review: Examine incoming filings to ensure they meet agency rules
• Data Entry: Record accurate filing information in the case management system
• Case Assignment: Route filings to the correct bureau for further action
• Communication Support: Prepare clear written and verbal updates for staff as needed
• Office Technology Use: Operate word processing and general office software to complete daily tasks

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: Part-time work from home (telework) may be a potential feature of this position. The successful candidate is required to report to the headquarters worksite daily, unless the employee meets eligibility requirements and telework has been approved. Management may discontinue any telework arrangement at any time, for any reason. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office.
• To be eligible to participate in telework, the employee's alternate (telework) worksite must meet the following requirements:
  • Within a reasonable travel distance of headquarters; and
  • Within the Commonwealth of Pennsylvania.
• Please direct all questions regarding reasonable distance and the type of available telework to the PUC Human Resource Office at [e-mail] or 717.787.8714.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• Three years of responsible clerical, enforcement or investigative work; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.