Legal Assistant

Whitman Associates, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 70,000; Full time

Job summary

Whitman Associates, Inc. in Washington, DC seeks a permanent Legal Assistant to provide administrative and operational support for a busy law firm.

The role includes scheduling internal meetings via Zoom, maintaining filing systems, entering attorney time, preparing bills, and coordinating travel with receipts. Candidates must show initiative, excellent organization, attention to detail, and professional communication with clients and colleagues.

Qualifications

• Self-starter with initiative and timely task execution.
• Exceptional organization and attention to detail.
• Ability to work independently with minimal supervision.

Responsibilities

• Schedule internal calls and meetings using Zoom and other platforms.
• Maintain filing systems (digital and hard-copy).
• Enter and log attorney time and prepare bills.
• Coordinate travel logistics and reimbursements.
• Draft, edit, and file correspondence.
• Review and revise documents as needed.
• Provide general administrative support (faxing, copying, scanning, shipping).

Skills

Self-motivated

Organizational skills

Sound judgment

Communication skills

Professional collaboration

Legal billing experience

Microsoft Office proficiency

Education

Associate’s degree or higher

Tools

Legal billing software

MS Office suite

Job description

Legal Assistant [1026]

Law firm seeks a permanent Legal Assistant to provide administrative and operational support.

Responsibilities:

• Schedule internal conference calls and meetings using Zoom and other communication platforms.
• Maintain internal hard-copy and digital filing systems and ensure proper organization of records.
• Enter and log attorney time and prepare bills.
• Coordinate logistics for travel and submit expense reimbursements.
• Regularly prepare, edit, and file correspondence.
• Review and revise pertinent documents.
• Provide general administrative support through faxing, copying, scanning, and shipping documents through FedEx.
• Additional tasks and responsibilities as assigned.

Qualifications:

• Self-starter with a proven record of demonstrating initiative and executing tasks accurately and in a timely manner.
• Exemplary organizational skills and strong attention to detail.
• Ability to exercise sound judgment and work independently with minimal supervision.
• Strong verbal, written, and interpersonal communication skills.
• Positive, professional attitude and ability to collaborate effectively with staff.
• Previous experience using legal billing systems preferred.
• Strong software and computer skills and proficiency in Microsoft Office applications.

Requirements:

• Associate’s degree or higher preferred.
• Minimum of five (5) years of experience in an office-support role.

Salary:

$60,000 - $70,000.