Legal Assistant

Naviga Recruiting & Executive Search; Tampa (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

HSA option

PTO

Paid firm holidays

Birthday off

401(k) plan

Job summary

Naviga Recruiting & Executive Search is seeking a highly organized Legal Assistant to support our civil defense legal team in Tampa, FL. The role involves managing attorney calendars, scheduling depositions and hearings, handling court e-filings, and maintaining client communications and billing workflows.

Ideal candidates have at least 3 years of legal assistant experience, with knowledge of court procedures, e-filing portals, and MS Office.

Qualifications

• Minimum 3 years of experience as a legal assistant, ideally in insurance defense or medical malpractice.
• Strong proofreading and calendar management skills for case coordination.
• Familiarity with court procedures, judge preferences, and e-filing portals.

Responsibilities

• Schedule depositions, court hearings, mediations, and trial-related events.
• Maintain familiarity with case details, clients, judge preferences, and court rules.
• Proofread legal documents, pleadings, and correspondence with high precision.
• Perform e-filings with court portals and manage attorney calendars around filing deadlines.
• Process, organize, name, and calendar incoming mail and legal notices.
• Ensure adherence to client reporting guidelines and prompt invoice processing.
• Communicate professionally with clients, insurance adjusters, and court personnel.
• Utilize legal practice management and office software to maintain daily case efficiency.

Skills

Legal experience

Calendar management

Proofreading

Education

High School Diploma

Post-secondary legal admin training

Tools

Microsoft Office

Case management systems

E-filing portals

Job description

The Opportunity

An established litigation defense practice is seeking an organized, proactive Legal Assistant to provide core operational and administrative support to its legal team. This essential role drives daily case workflows by managing attorney calendars, scheduling depositions and hearings, handling court e‑filings, and maintaining regular communication with clients and insurance adjusters. Designed for a sharp legal administrative professional, this role offers direct involvement in case coordination within a structured and supportive law firm setting.

About the Company

Our client is a highly regarded civil defense firm known for providing top‑tier legal representation in medical liability and complex personal injury cases. The firm maintains a collaborative, team‑oriented culture where legal support staff are valued as core drivers of client success and legal efficiency.

Location

This position is based full‑time on‑site in Tampa, Florida. It offers an exceptional career environment for legal support professionals serving the broader Tampa Metro Area market.

What You Will Do

• Schedule depositions, court hearings, mediations, and trial‑related events.
• Maintain full familiarity with assigned case details, clients, judge preferences, and court rules.
• Proofread legal documents, pleadings, and correspondence with high precision.
• Perform e‑filings with court portals and manage attorney calendars around filing deadlines.
• Process, organize, name, and calendar incoming mail and legal notices.
• Ensure accurate adherence to client reporting guidelines and prompt invoice processing.
• Communicate professionally with clients, insurance adjusters, and court personnel.
• Utilize legal practice management and office software to maintain daily case efficiency.

Who You Are

• High School Diploma or equivalent; formal post‑secondary legal administration training preferred.
• Minimum of 3 years of experience as a legal assistant, ideally in insurance defense or medical malpractice.
• Solid working knowledge of court procedures, judge preferences, and e‑filing portals.
• Proficiency with Microsoft Office Suite and legal case management systems.
• Familiarity with insurance client reporting and billing guidelines.

Ideal Candidate Profile

A highly organized, proactive legal administrative professional with flawless proofreading and calendar management skills. Communicates effectively across all levels, manages confidential case information with discretion, and handles competing deadlines effortlessly.

Flexibility & Work‑Life Integration

• Work Structure: Full‑time on‑site role.
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM.
• Environment: Organized, professional, and collaborative office setting.

Why Join the Team?

• comprehensive health, dental, vision, life, and long‑term disability plans
• HSA option
• generous PTO plus paid firm holidays
• a paid birthday off
• 401(k) plan with employer matching