Legal Assistant

Wood, Smith, Henning & Berman LLP; Tampa (FL); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision

Disability and life insurance

Flexible spending account

PTO and paid holidays

Flexible work-from-home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in the Tampa Bay area seeks an experienced legal assistant with 5–10 years in general liability and/or insurance defense to support a team of 3+ attorneys. This hybrid role requires in-office presence in the greater Tampa, Miami or Boca Raton areas.

You will calendar hearings and depositions, coordinate CMEs and mediations, e-file in state and federal courts and prepare routine pleadings and discovery documents. Strong MS Office and eDockets skills are required.

Qualifications

• 5–10 years of experience in general liability and/or insurance defense.
• Experience supporting 3+ attorneys or a caseload of at least 100 cases.
• Ability to schedule hearings, depositions, CMEs, and mediations.

Responsibilities

• Maintain attorneys calendars by planning and scheduling meetings, depositions, mediations, teleconferences, and travel.
• Communicate with outside law firms to schedule depositions and meetings.
• Prepare and file pleadings, discovery, and motions; finalize correspondence.
• Open/close legal files and manage general correspondence between clients, firms, and carriers.
• Track deadlines via docketing and calendar systems; assist multiple attorneys; support trial prep.

Skills

Legal assistant experience

Civil litigation

Calendar management

E-filing (Florida)

Communication with law firms

Microsoft Office proficiency

eDockets knowledge

Tools

e-filing systems

eDockets

iManage

Job description

National law firm has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Tampa, Miami or Boca Raton office. Qualified candidates must have 5-10 years of experience in general liability and/or insurance defense with support for 3 or more attorneys or a case load of at least 100 cases. Must be able to schedule hearings, depositions, CMEs and mediations, calendaring experience a must. This position is hybrid and will require you to come into the office. Therefore, you must live in the greater Tampa, Miami or Boca Raton areas - no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in Florida, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program

Salary depends on experience.