Insurance Defense Legal Assistant

Naviga Recruiting & Executive Search; Tampa (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

HSA option

PTO + holidays

Birthday off

401(k) match

Job summary

Naviga Recruiting & Executive Search is seeking a highly organized Legal Assistant to support a civil defense legal team in Tampa. You will manage attorney calendars, schedule depositions and hearings, handle e-filings, and maintain client communications with insurance adjusters.

The role requires attention to detail, strong proofreading, and proficiency in MS Office and case management systems. This is a full-time on-site position in the Tampa area.

Qualifications

• High School Diploma or equivalent; post-secondary legal admin training preferred.
• Minimum of 3 years as a legal assistant, ideally in insurance defense or medical malpractice.
• Solid knowledge of court procedures and e-filing portals.
• Proficient in Microsoft Office Suite and legal case management systems.
• Familiarity with insurance client reporting and billing guidelines.

Responsibilities

• Schedule depositions, court hearings, mediations, and trial-related events.
• Maintain familiarity with case details, clients, judge preferences, and court rules.
• Proofread legal documents, pleadings, and correspondence with high precision.
• Perform e-filings with court portals and manage attorney calendars around deadlines.
• Process, organize, name, and calendar incoming mail and legal notices.
• Ensure adherence to client reporting guidelines and prompt invoice processing.
• Communicate professionally with clients, insurance adjusters, and court personnel.
• Utilize legal practice management and office software to maintain daily case efficiency.

Skills

Calendar management

Proofreading

Client communication

MS Office

E-filing portals

Legal terminology

Education

High School Diploma

Post-secondary legal admin training

Tools

Case management software

Court portals

Job description

The Opportunity

An established litigation defense practice is seeking an organized, proactive Legal Assistant to provide core operational and administrative support to its legal team. This essential role drives daily case workflows by managing attorney calendars, scheduling depositions and hearings, handling court e-filings, and maintaining regular communication with clients and insurance adjusters. Designed for a sharp legal administrative professional, this role offers direct involvement in case coordination within a structured and supportive law firm setting.

About the Company

Our client is a highly regarded civil defense firm known for providing top-tier legal representation in medical liability and complex personal injury cases. The firm maintains a collaborative, team-oriented culture where legal support staff are valued as core drivers of client success and legal efficiency.

Location

This position is based full-time on-site in Tampa, Florida. It offers an exceptional career environment for legal support professionals serving the broader Tampa Metro Area market.

What You Will Do

• Schedule depositions, court hearings, mediations, and trial-related events.
• Maintain full familiarity with assigned case details, clients, judge preferences, and court rules.
• Proofread legal documents, pleadings, and correspondence with high precision.
• Perform e-filings with court portals and manage attorney calendars around filing deadlines.
• Process, organize, name, and calendar incoming mail and legal notices.
• Ensure accurate adherence to client reporting guidelines and prompt invoice processing.
• Communicate professionally with clients, insurance adjusters, and court personnel.
• Utilize legal practice management and office software to maintain daily case efficiency.

Who You Are

• High School Diploma or equivalent; formal post-secondary legal administration training preferred.
• Minimum of 3 years of experience as a legal assistant, ideally in insurance defense or medical malpractice.
• Solid working knowledge of court procedures, judge preferences, and e-filing portals.
• Proficiency with Microsoft Office Suite and legal case management systems.
• Familiarity with insurance client reporting and billing guidelines.

Ideal Candidate Profile

A highly organized, proactive legal administrative professional with flawless proofreading and calendar management skills. Communicates effectively across all levels, manages confidential case information with discretion, and handles competing deadlines effortlessly.

Flexibility & Work-Life Integration

• Work Structure: Full-time on-site role.
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM.
• Environment: Organized, professional, and collaborative office setting.

Why Join the Team?

• comprehensive health, dental, vision, life, and long-term disability plans
• HSA option
• generous PTO plus paid firm holidays
• a paid birthday off
• 401(k) plan with employer matching

About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Executive Search, Leadership, Individual Contributor, and Contingent Workforce Solutions, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.