Legal Assistant

Wood, Smith, Henning & Berman LLP; Boca Raton (FL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision

PTO and holidays

Flexible work from home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP is seeking a skilled legal assistant with 5–10 years of civil litigation experience to support 3 or more attorneys in our Tampa, Miami or Boca Raton offices. The role requires strong e‑filing in Florida state and federal courts, diligent calendaring, and the ability to manage a high-volume case load (100+ files).

This position is hybrid and requires in-office presence; candidates must reside in the greater Tampa, Miami or Boca Raton areas.

Qualifications

• 5–10 years of experience in general liability and/or insurance defense supporting 3+ attorneys or 100+ open cases
• Proficient e-filing in Florida state and federal courts
• Strong calendaring and scheduling for hearings, depositions, CMEs, and mediations
• Ability to communicate with outside law firms to coordinate meetings and filings
• Experience proofreading and finalizing pleadings, discovery, motions, and routine macros
• Open/close legal files and manage correspondence between clients, firms, and carriers
• Record and track deadlines via docketing systems
• Assist multiple attorneys and support trial preparation

Responsibilities

• Schedule hearings, depositions, meditations, and teleconferences
• Maintain attorneys calendars and coordinate meetings and travel
• Communicate with outside law firms to arrange depositions and meetings
• Proof and finalize legal documents and filings
• Prepare and file pleadings and discovery with attorney consultation
• Open and close legal files and manage client correspondence
• Track deadlines through docketing systems
• Support multiple attorneys and trial readiness

Skills

E-filing Florida

Civil litigation

Calendar management

Deposition scheduling

Communication with outside firms

Document drafting

Docketing

Trial preparation

Microsoft Office

Office coordination

Job description

National law firm has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Tampa, Miami or Boca Raton office. Qualified candidates must have 5-10 years of experience in general liability and/or insurance defense with support for 3 or more attorneys or a case load of at least 100 cases. Must be able to schedule hearings, depositions, CMEs and mediations, calendaring experience a must. This position is hybrid and will require you to come into the office. Therefore, you must live in the greater Tampa, Miami or Boca Raton areas - no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in Florida, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program

Salary depends on experience.