Legal Assistant

Butler Weihmuller Katz Craig LLP; Tallahassee (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Job summary

Butler Weihmuller Katz Craig LLP in Tallahassee is seeking an Insurance Defense Legal Assistant with 3+ years of experience in first party property and liability backgrounds. The role requires strong administrative skills and experience supporting attorneys in a litigation setting.

Responsibilities include scheduling hearings, depositions, mediations, and meetings; document management in iManage; drafting and filing court documents; managing subpoenas and transcripts; dictation transcription;

Qualifications

• 3+ years of experience as a legal assistant in insurance defense.
• First Party Property/ Liability background required.
• Excellent verbal and written communication skills; proficient in Word and Outlook.

Responsibilities

• Schedule hearings, depositions, mediations and meetings for attorney.
• Scan and save all documents and mail into iManage.
• Prepare documents for filing with court (notices, etc.).
• Process invoices for subpoenas, transcripts, and related items.
• Save email correspondence between attorney, paralegal and opposing counsel.
• Transcribe dictation for attorneys.
• Update case lists and open new files with conflict checks.
• Communicate with clients, opposing counsel and vendors.
• Arrange travel for attorneys and set up conference rooms.

Skills

Communication

Tools

Microsoft Word

Outlook

iManage

Job description

Law Firm seeking an Insurance Defense Legal Assistant with 3+ years' of experience for our Tallahassee office - First Party Property/ Liability background required.

Duties include:

• Schedule hearings, depositions, mediations and meetings for attorney
• Scan and save all documents and mail into iManage
• Prepare documents for filing with court (hearing notices, mediation notices, deposition notices, notices of filing, etc.)
• Process all invoices for subpoenas, document requests, deposition transcripts, etc.
• Save all email correspondence between attorney, paralegal and opposing counsel
• Transcribe dictation for attorneys
• Update/Keep track of case list, trial list and closing of files
• Open new files - run conflict checks, request parties to be added to AIM, set up new file
• Communicate with clients, opposing counsel and vendors
• Handle travel arrangements for attorneys
• Set up conference room(s) for client meetings

Excellent verbal and written communication skills are necessary. Must be proficient in Word and Outlook.

Great working environment with a comprehensive benefits package. Salary commensurate with experience and all candidates must have a stable work history and verifiable references.