Legal Assistant

PENA GARCIA & DIZ PLLC; Coral Gables (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid parking

3 weeks Paid Time Off

401(k) with company match

60% health insurance coverage

Job summary

PENA GARCIA & DIZ PLLC in Coral Gables, Florida is seeking a highly motivated Legal Assistant to support three attorneys in a fast-paced insurance defense practice. The ideal candidate will have proven experience in legal assistance, particularly in insurance defense, and will be responsible for managing case files, scheduling, and tracking legal deadlines.

This role requires exceptional communication skills and a detail-oriented approach. Benefits include 3 weeks of Paid Time Off, a 401(k) plan with company match, and comprehensive health insurance coverage.

Qualifications

• Proven experience as a Legal Assistant, preferably in Insurance Defense.
• Strong familiarity with legal procedures, terminology, and court system.
• Ability to manage multiple tasks under pressure.

Responsibilities

• Prepare case-specific documents and manage case files.
• Schedule hearings, depositions, and meetings.
• Track legal deadlines to ensure attorneys are prepared.
• Serve as primary point of contact for clients and judicial assistants.
• Provide general office and administrative support.

Skills

Legal procedures familiarity

Excellent verbal/written communication

Multitasking skills

Tools

PerfectLaw

Microsoft Office

Job description

Job Summary

We are seeking a highly motivated, organized, and proactive Legal Assistant to join our team. In this role, you will provide comprehensive legal and administrative support to three (3) attorneys in a fast‑paced insurance defense practice. The ideal candidate is a hardworking team player who excels at managing tight deadlines and maintaining flawless file organization.

Responsibilities

• Case & Document Management: Prepare case‑specific documents, including subpoenas; request and follow up on medical records; manage and organize case files.
• Scheduling & Docketing: Schedule hearings, depositions, mediations, and meetings.
• Deadline Tracking: Calculate, enter, and track strict legal deadlines to ensure attorneys are consistently prepared and on top of their schedules.
• Communication: Serve as a primary point of contact for clients, witnesses, judicial assistants, and opposing counsel.
• Administrative Support: Provide general office and administrative support as needed.

Qualifications

• Experience: Proven experience as a Legal Assistant (Insurance Defense experience strongly preferred).
• Software: Proficiency with PerfectLaw (or similar case management software) and Microsoft Office.
• Skills: Strong familiarity with legal procedures, terminology, and the court system. Excellent verbal/written communication and multitasking skills.
• Traits: Highly organized, exceptional attention to detail, and able to work well under pressure.

Compensation & Benefits

Time Off: 3 weeks Paid Time Off (PTO) + Paid Holidays.

Retirement: 401(k) with company match.

Health & Wellness: Company pays 60% of health insurance. Dental and vision plans are available at the employee's expense.

Perks: Paid parking.

Growth: Annual discretionary salary and bonus reviews.