Legal Assistant

Wood, Smith, Henning & Berman LLP; Miami (FL); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible work from home policy

Bonuses potential

Comprehensive insurance coverage

Paid time off and holidays

Job summary

Wood, Smith, Henning & Berman LLP seeks an experienced legal assistant for civil litigation in its Tampa, Miami or Boca Raton office. This hybrid role requires 5–10 years of liability/insurance defense support for 3+ attorneys and a workload of 100+ cases.

Responsibilities include calendaring hearings, depositions, CMEs, and mediations; e-filing in Florida state and federal courts; and coordinating with outside firms. Candidates must reside in the greater Tampa/Miami/Boca Raton area.

Qualifications

• 5–10 years of general liability and/or insurance defense support.
• Experience scheduling hearings, depositions, CMEs, and mediations.
• Strong calendaring, docketing, and e-filing in Florida state and federal courts.
• Professional communication with outside law firms and clients.

Responsibilities

• Schedule hearings, depositions, and mediations; manage calendars.
• Prepare and file pleadings, discovery, and routine documents.
• Maintain attorney calendars and coordinate meetings and travel.
• Communicate with outside firms to arrange depositions and meetings.
• Record deadlines using docketing systems; assist multiple attorneys.
• Support trial preparation and preparation of routine pleadings.

Skills

5-10 years experience

Hearing scheduling

Deposition scheduling

Calendar management

E-filing Florida

Communication with law firms

Microsoft Office proficiency

Docketing and travel coordination

Tools

eDockets

iManage

Outlook

Word

Excel

Job description

National law firm has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Tampa, Miami or Boca Raton office. Qualified candidates must have 5-10 years of experience in general liability and/or insurance defense with support for 3 or more attorneys or a case load of at least 100 cases. Must be able to schedule hearings, depositions, CMEs and mediations, calendaring experience a must. This position is hybrid and will require you to come into the office. Therefore, you must live in the greater Tampa, Miami or Boca Raton areas - no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in Florida, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program

Salary depends on experience.