Legal Assistant

Troon; Scottsdale (AZ); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) with employer match

Paid time off

Job summary

Troon's Corporate office in Scottsdale, AZ seeks a dedicated Legal Assistant to support the legal team across matters from contracts to invoices. This in-office role offers exposure to a global hospitality organization and room to grow within a dynamic legal department.

The ideal candidate has 2+ years of administrative or legal support experience, strong communication, proficiency with Microsoft 365, contract management and e-signature systems, and a willingness to obtain a Notary if needed.

Qualifications

• 2+ years in administrative, legal assistant, or office support role
• Experience supporting litigation matters and/or legal invoicing preferred
• Notary certificate or willingness to obtain one preferred
• Strong written and verbal communication

Responsibilities

• Provide administrative and clerical support to attorneys and paralegals across a variety of legal matters.
• Prepare, format, proofread, and distribute legal documents, correspondence, and reports.
• Assist with contract intake, tracking, routing, execution, and filing in the contract management system.
• Coordinate signatures and manage document execution using electronic signature platforms.
• Maintain and organize legal files, databases, and records in accordance with department procedures.
• Assist with litigation and claim tracking within the litigation management system.
• Process and track legal invoices, including outside counsel and vendor billing, and assist with budget tracking and reporting.
• Manage the intake and triage of legal requests from corporate departments and field personnel and coordinate prompt assignment to the appropriate legal team member for review and response.
• Communicate with internal business teams regarding document status, requests, and process questions.
• Support legal operations by maintaining systems accuracy, improving workflows, and assisting with special projects.

Skills

Legal support

Microsoft 365

Document management

Communication

Multi-tasking

Education

Associate or bachelor’s degree

Tools

Contract management

e-signature platforms

Legal billing systems

Job description

Troon Headquarters
Scottsdale, AZ 85254, USA

Description

Troon's Corporate office, located in Scottsdale, AZ, is pleased to announce an excellent career opportunity for aLegal Assistant! We are seeking a highly motivated individual who is eager to learn, contribute, and advance their career within a rapidly growing organization. The ideal candidate will bring a strong commitment to professional development and a desire to succeed in a dynamic corporate environment.

This is an exceptional opportunity for a motivated person to join a well-established legal team within a global organization. In this role, you will serve a vital role and gain broad exposure to the company's operations while supporting the legal team.

This position is based in-office at Troon's Scottsdale headquarters and reports to Troon's Contracts and Special Projects Paralegal.

• Provide administrative and clerical support to attorneys and paralegals across a variety of legal matters.
• Prepare, format, proofread, and distribute legal documents, correspondence, and reports.
• Assist with contract intake, tracking, routing, execution, and filing in the contract management system.
• Coordinate signatures and manage document execution using electronic signature platforms.
• Maintain and organize legal files, databases, and records in accordance with department procedures.
• Assist with litigation and claim tracking within the litigation management system.
• Process and track legal invoices, including outside counsel and vendor billing, and assist with budget tracking and reporting.
• Manage the intake and triage of legal requests from corporate departments and field personnel and coordinate prompt assignment to the appropriate legal team member for review and response.
• Communicate with internal business teams regarding document status, requests, and process questions.
• Support legal operations by maintaining systems accuracy, improving workflows, and assisting with special projects.

Minimum Qualifications:

• 2+ years of experience in an administrative, legal assistant, or office support role (law firm or in-house experience preferred).
• Associate or bachelor’s degree (business-related preferred).
• Experience supporting litigation matters and/or legal invoicing strongly preferred.
• Notary Certificate (or willingness to obtain one) strongly preferred
• Strong written and verbal communication skills, with the ability to communicate professionally with internal and external stakeholders.
• Excellent organizational skills with strong attention to detail and follow-through.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) and the ability to quickly learn new systems and tools
• Experience using contract management, document management, e-signature, and legal billing systems preferred
• Ability to handle confidential information with discretion and professionalism.

Benefits & Other Compensation: This position includes eligibility for the following benefits, subject to applicable plan terms:

• HealthcareBenefits- Medical,Dental, andVision coverage
• RetirementBenefits -401(k) with employer match (19 years of age and older)
• Time Off - Paid time off (PTO) and leaves of absence, in accordance with applicable law and eligibility criteria

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicableplandocuments and company policies, which may be amended at the Company's discretion.

About Troon:

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world's largest professional club management company, that specializes in services in golf, hospitality, and residential communities.With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality.Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous,Troon offers professionals the opportunity to grow and succeed within a globally respected organization.Learn more at www.troon.com .

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.