Legal Assistant

Barnes Pailhe King & Bennett Search; San Rafael (CA); On-site; USD 57,000 - 81,000; Full time

Job summary

Our client, a law firm in San Rafael, seeks an experienced Legal Assistant to support a busy attorney whose practice focuses on real estate, with additional estate planning and corporate matters.

This is a temporary position with an undetermined duration. The ideal candidate is organized, resourceful, adaptable, and comfortable managing a high volume of work in a fast-paced legal environment.

Qualifications

• Prior legal assistant or legal secretary experience in a law firm.
• Experience with real estate, estate planning, or corporate law preferred.
• Strong Word skills including formatting, editing, and proofreading.
• Experience working with PDFs and electronic document management.
• Ability to transcribe dictation and prepare professional correspondence.
• Excellent organizational skills, attention to detail, and ability to prioritize competing demands.
• Resourceful, self-directed, and comfortable working with minimal supervision.

Responsibilities

• Prepare, revise, format, and proofread legal documents and correspondence in Microsoft Word.
• Use templates to prepare materials for attorney review.
• Transcribe attorney dictation and prepare correspondence.
• Assist with documentation related to real estate transactions, estate planning, and corporate matters.
• Organize and maintain electronic and paper files, locate documents and prior work product.
• Assist with business-related filings and online administrative tasks.
• Coordinate client meetings and conference room scheduling.
• Provide day-to-day administrative and legal support, keeping work moving efficiently.

Skills

Legal support experience

Real estate law

Estate planning

Corporate law

Microsoft Word

Document management (PDFs)

Dictation transcription

Organization

Attention to detail

Tools

Microsoft Word

Job description

Location: San Rafael, CA

Employment Type: Temporary, Full-Time

Schedule: Approximately 40 hours per week | On-Site

Compensation: $50 per hour

Start Date: ASAP

About the Opportunity

Our client, an established law firm in San Rafael, is seeking an experienced Legal Assistant to provide immediate support to a busy attorney whose practice focuses primarily on real estate, with additional estate planning and corporate matters.

This is a temporary position with an undetermined duration. The ideal candidate is a seasoned legal assistant who is organized, resourceful, adaptable, and comfortable managing a high volume of work in a fast-paced legal environment.

Key Responsibilities

• Prepare, revise, format, and proofread legal documents and correspondence using Microsoft Word
• Work with existing document templates to prepare materials for attorney review
• Transcribe attorney dictation and prepare correspondence
• Assist with documentation related to real estate transactions, estate planning, and corporate matters
• Organize and maintain electronic and paper files, including locating documents and prior work product
• Assist with business-related filings and online administrative tasks
• Coordinate client meetings, appointments, and conference room scheduling as needed
• Provide day-to-day administrative and legal support, anticipating needs and keeping work moving efficiently

Qualifications

• Prior experience as a legal assistant or legal secretary in a law firm
• Experience in real estate, estate planning, and/or corporate law preferred
• Strong Microsoft Word skills, including document formatting, editing, and proofreading
• Experience working with PDFs and electronic document management
• Ability to transcribe dictation and prepare professional correspondence
• Excellent organizational skills, attention to detail, and ability to prioritize competing demands
• Resourceful, self-directed, and comfortable working with minimal supervision
• Professional, adaptable, and able to remain composed in a busy work environment
• Comfortable working in a traditional law office setting

This is a full-time temporary assignment, approximately 40 hours per week, working on-site in San Rafael. Candidates available four days per week may also be considered.

The firm is seeking someone who can start as soon as possible. The duration of the assignment is currently unknown, and candidates should be comfortable with a temporary position without a defined end date.