Administrative Support Clerk

Software Placement Group; Sausalito (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Software Placement Group's Sausalito, CA office seeks an Administrative Support Clerk to keep daily operations running smoothly, supporting attorneys and staff in a fast-paced legal environment.

This in-office role requires strong organizational skills and a professional demeanor to manage multiple tasks, schedules, and front-desk duties while maintaining filing systems and coordinating meetings.

Qualifications

• Minimum of one year of scheduling, hospitality, and office logistics experience.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Professional demeanor and dependable work ethic.
• Strong attention to detail and documentation skills.
• Ability to manage multiple priorities and deadlines in a fast-paced legal environment.
• Fully in-office position requiring regular on-site attendance in Sausalito, CA.

Responsibilities

• Provide general administrative assistance to the Office Manager
• Maintain physical and electronic filing systems and organize files for new matters
• Input and save information to the firm's file system
• Assist legal staff with large copy jobs and preparation of binders for hearings
• Support the Finance Team by printing and distributing work-in-progress (WIP) reports
• Assist with onboarding tasks for new employees
• Answer and direct incoming phone calls and accurately take and deliver messages
• Greet visitors and guests, validate parking, and issue loaner key cards
• Maintain a professional and organized front office area
• Schedule meetings and send Outlook calendar invitations
• Manage office reservations for visiting attorneys
• Maintain and update the master conference room calendar
• Assist with setting up Zoom meetings in conference rooms
• Prepare conference rooms for meetings and depositions and clean and restock them as needed
• Clean and restock the kitchen area at the end of each day
• Stock printers and copiers with paper daily
• Report office and equipment maintenance issues to the Office Manager
• Submit building work orders for facility concerns, including temperature and cleanliness issues
• Retrieve, open, scan, and distribute incoming mail to the appropriate staff
• Drop off outgoing mail and overnight packages at the end of each day
• Organize and maintain supply rooms and file rooms
• Coordinate with the Records Manager on large-scale records management projects
• Understand and implement employee safety protocols
• Assist with special projects and perform additional duties as assigned
• Support the overall smooth and efficient operation of the office

Skills

Strong communication skills

Excellent organizational skills

Ability to manage multiple priorities

Detail-oriented

Tools

Outlook

Word

Excel

Job description

Location: Sausalito, CA | Schedule: Full-time, on-site

Overview

A busy legal office is seeking an Administrative Support Clerk to keep daily operations running smoothly. This role is central to front-office operations, facilities coordination, and administrative support for attorneys and staff in a fast-paced legal environment.

What you'll do

• Provide general administrative assistance to the Office Manager
• Maintain physical and electronic filing systems and organize files for new matters
• Input and save information to the firm's file system
• Assist legal staff with large copy jobs and preparation of binders for hearings
• Support the Finance Team by printing and distributing work-in-progress (WIP) reports
• Assist with onboarding tasks for new employees
• Answer and direct incoming phone calls and accurately take and deliver messages
• Greet visitors and guests, validate parking, and issue loaner key cards
• Maintain a professional and organized front office area
• Schedule meetings and send Outlook calendar invitations
• Manage office reservations for visiting attorneys
• Maintain and update the master conference room calendar
• Assist with setting up Zoom meetings in conference rooms
• Prepare conference rooms for meetings and depositions and clean and restock them as needed
• Clean and restock the kitchen area at the end of each day
• Stock printers and copiers with paper daily
• Report office and equipment maintenance issues to the Office Manager
• Submit building work orders for facility concerns, including temperature and cleanliness issues
• Retrieve, open, scan, and distribute incoming mail to the appropriate staff
• Drop off outgoing mail and overnight packages at the end of each day
• Organize and maintain supply rooms and file rooms
• Coordinate with the Records Manager on large-scale records management projects
• Understand and implement employee safety protocols
• Assist with special projects and perform additional duties as assigned
• Support the overall smooth and efficient operation of the office

Required qualifications

• Minimum of one year of experience with scheduling, hospitality, and office logistics
• Strong verbal and written communication skills
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Excellent organizational and time-management skills
• Professional demeanor and dependable work ethic
• Strong attention to detail and documentation skills
• Ability to manage multiple priorities and deadlines in a fast-paced legal environment
• Fully in-office position requiring regular on-site attendance in Sausalito, CA
• Ability to work in a fast-paced legal environment involving interaction with attorneys, staff, visitors, vendors, and guests
• Requires frequent walking, standing, kneeling, and bending, particularly when preparing meeting rooms or organizing supplies
• Requires extended periods of seated desk work and computer-based tasks
• Regular use of computers, including extended periods of typing, viewing monitors, and using a mouse
• Requires operation of standard office equipment, including copiers, scanners, phones, and printers
• Ability to remain focused and perform detailed work for extended periods
• Ability to lift and carry up to 25 pounds, including packages, files, mail bins, and other materials
• Availability to work more than 40 hours per week, including overtime when necessary

Why this role

This position offers the opportunity to play a key role in supporting the daily operations of a fast-paced legal office, working closely with attorneys, staff, and visitors.