LEGAL ASSISTANT

BUCHALTER LLP; Salt Lake City (UT); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work schedule (4 remote days/mo

Job summary

BUCHALTER LLP seeks a detail-oriented Legal Administrative Assistant to draft, proofread, and finalize contracts and closing documents. You’ll support transactional work, prepare closing binders, and keep meticulous transaction checklists.

The role manages attorney calendars, coordinates with clients and opposing counsel, and handles routine administrative tasks with confidentiality. The ideal candidate has 3+ years in corporate/transactional work, strong MS Office and iManage skills, and can

Qualifications

• High School Diploma or equivalent is required.
• Bachelor’s degree is a plus.
• 3+ years of corporate/transactional experience preferred.
• Proficiency with MS Office and legal document management software like iManage.
• Experience supporting multiple attorneys in a law firm environment is desirable.

Responsibilities

• Draft, proofread, edit, and finalize legal documents such as contracts and closing documents.
• Assist with transactional documents including formations, amendments, and filings.
• Prepare closing binders and maintain transaction checklists.
• Manage attorney calendars, schedules, and deadlines.
• Coordinate with clients, opposing counsel, and third parties for meetings and closings.
• Handle routine administrative tasks including time entry, expense reports, and billing coordination.

Skills

Attention to detail

Organizational skills

Communication

Discretion and confidentiality

Time management

Education

High School Diploma or equivalent

Bachelor’s degree a plus

Tools

Microsoft Office

iManage

Job description

Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.Ensure documents comply with firm standards and applicable legal formatting requirements.Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.Manage travel arrangements, meeting logistics, and other administrative needs.Maintain confidentiality and professionalism in handling sensitive client and firm information.QualificationsEducation: High School Diploma or equivalent is required. Bachelor’s degree is a plus.Experience: 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.Technical Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with legal document management software, such as iManage.Familiarity with legal terminology, processes, and protocols.Core CompetenciesAttention to Detail: Demonstrates accuracy in handling documents and following legal protocols.Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.Work EnvironmentThis position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the office.The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.Overtime may be required on an as-needed basis.Physical DemandsSitting or standing for extended periods.Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.Light lifting and carrying, typically weighing up to 15 pounds.Moving between offices, meeting rooms or file storage areas.