Corporate Legal Assistant

Dawson; Cleveland (OH); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSAs

PTO

401(k)

Family-building resources

Wellness programs

Employee discounts

Pet insurance

Tuition reimbursement

Student loan refinancing

Annual bonus eligibility

Job summary

Dawson in Cleveland seeks a corporate legal assistant to support scheduling, document preparation, and filings for attorneys. You will manage billing entries, conflict checks, and document control using Best Authority, IntApp, and iManage.

The role requires 2–3 years of corporate legal assistant experience in a law firm, excellent organization, and a client-focused approach. On-site position with competitive benefits and potential bonus.

Qualifications

• 2–3 years of corporate legal assistant experience
• Experience in a mid-size or large law firm preferred
• Proven ability to redline, blackline, proofread, and revise legal documents
• Experience with Best Authority system and legal tech tools

Responsibilities

• Prepare, revise, redline, blackline, and proofread corporate documents
• Support workflow and expense management in systems like Quest and Chrome River
• Assist with pre-closing document assemblies and corporate filings
• Prepare minutes and maintain corporate record books
• Handle filing procedures with Secretary of State and courts
• Maintain client and administrative files per procedures
• Manage calendars, arrange meetings and video conferences
• Enter and release attorney billable time and review proformas
• Conduct conflict checks and engagement letters
• Monitor deadlines and coordinate with docketing teams
• Coordinate attorney travel and track expenses
• Provide professional communication to clients
• Support additional office and practice group tasks as needed

Skills

Customer service

Organizational skills

Communication

Tools

Best Authority

IntApp Time

IntApp Open

Chrome River

Aderant

Interaction

iManage

Quest

Job description

• Comprehensive benefits including medical, dental, vision, HSA, PTO, and 401(k)
• Additional benefits including family-building resources, wellness programs, employee discounts, pet insurance, tuition reimbursement, and student loan refinancing discounts
• Potential for annual bonus eligibility based on performance reviews and KPIs

What You'll Be Doing:

• Prepare, revise, redline, blackline, and proofread corporate documents including contracts, agreements, transactional documents, compliance materials, closing documents, UCCs, financing and lending documents, and audit letters
• Utilize systems such as Quest and Chrome River to support workflow and expense management
• Assist with pre-closing document assemblies, executed document sets, corporate formation and dissolution documents, and UCC financing statements and amendments
• Prepare shareholder and corporate minutes and maintain corporate record books
• Handle filing procedures and electronic filing with Secretary of State offices and federal, state, and local courts
• Create and maintain client and administrative files in accordance with established procedures and document management practices
• Utilize workflow management systems to manage assignments, maintain an organized workload, and provide support during PTO or peak periods
• Manage attorney calendars, schedule meetings and appointments, coordinate video conferences and conference rooms, and arrange meals as needed
• Enter and release attorney billable time and review billing proformas
• Perform initial conflict checks, open and close client matters, and prepare engagement letters
• Monitor deadlines and coordinate with docketing teams to ensure deadlines are properly entered and met
• Coordinate attorney travel arrangements and track travel expenses for reimbursement
• Provide professional and responsive communication to internal and external clients
• Support additional office and practice group responsibilities as needed

What We're Looking For:

• 2-3 years of corporate legal assistant experience required
• Corporate legal experience in a mid-size or large law firm required
• Must have experience using Best Authority system
• Experience with legal technology and document management systems: including IntApp Time, IntApp Open, Chrome River, Aderant, Interaction, iManage, and Quest
• Proven ability to redline, blackline, proofread, and revise legal documents
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Strong customer service skills and a professional approach when interacting with internal and external clients
• Willingness to work occasional overtime or weekends as needed