Legal Assistant

ProspectBlue; Richmond (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

ProspectBlue partners with a Richmond, VA law firm to hire a Legal Experience Management Assistant for its Marketing & Business Development team. This role provides administrative and data support for the Legal Experience Management function, focusing on accurate Foundation BI data.

The position requires attention to detail, strong MS Office skills, and the ability to manage multiple tasks in a fast-paced legal environment. Prior legal experience is preferred.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience in a professional services or legal environment preferred.
• Proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Strong attention to detail and proofreading skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Discretion with confidential information.
• Flexibility to adapt to changing priorities and overtime when needed.

Responsibilities

• Maintain and update data in Foundation and related BI systems.
• Review daily data entries for accuracy, completeness, and consistency.
• Identify incomplete or inaccurate records and coordinate follow-up as needed.
• Assist with data collection processes, quality standards, and ongoing audits.
• Support the matter experience intake process, including data entry, attorney follow-up, Experience inbox management, and matter accreditation submissions.
• Collaborate with the MBD team and other departments to enhance attorney and profile data for marketing and business development opportunities.
• Assist with special projects and other duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Team collaboration

Confidentiality

Education

High school diploma

College degree preferred

Tools

Microsoft Office Suite

Job description

ProspectBlue is partnering with a Richmond, VA law firm to hire a Legal Experience Management Assistant for its Marketing & Business Development (MBD) team. This position provides administrative and data support for the firm’s Legal Experience Management function, with a focus on maintaining accurate and reliable information within the firm’s Foundation business intelligence system.

Responsibilities

• Maintain and update data in Foundation and related business intelligence systems.
• Review daily data entries for accuracy, completeness, and consistency.
• Identify incomplete or inaccurate records and coordinate follow-up as needed.
• Assist with data collection processes, quality standards, and ongoing audits.
• Support the matter experience intake process, including data entry, attorney follow-up, Experience inbox management, and matter accreditation submissions.
• Collaborate with the MBD team and other departments to enhance attorney and profile data for marketing and business development opportunities.
• Assist with special projects and other duties as assigned.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Previous experience in a professional services or legal environment preferred.
• Proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and proofreading skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Ability to handle confidential information with professionalism and discretion.
• Flexibility to adapt to changing priorities and work overtime with short notice when needed.
• Ability to perform essential job functions, including extended periods of computer and keyboard use, with or without reasonable accommodation.