Legal Assistant

Kaempfer Crowell; Reno (NV); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) retirement plan

Covered parking

Job summary

Kaempfer Crowell in Reno, NV seeks a dedicated Legal Assistant to support the Transactional and Legislative Affairs Practice Groups. You will prepare and finalize transactional documents, coordinate closings, and maintain filing systems.

The role requires strong organization, knowledge of legal terminology, and proficiency with MS Office, SharePoint, and LMS. The position is in-office, Monday–Friday, with Nevada notary bonding required.

Qualifications

• High school diploma or equivalent and at least three years of relevant experience in Nevada.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication with strong attention to detail.

Responsibilities

• Prepare, proofread, edit, format, and finalize transactional and legal documents per firm standards.
• Build and maintain transaction checklists, track deliverables, and coordinate closings.
• Prepare and submit entity formations, amendments, and filings with state agencies.
• Gather, review, and organize financial records, contracts, and related data.
• Manage attorney calendars; schedule meetings and deadlines.
• Serve as a primary contact for clients and third parties, including scheduling closings.
• Handle attorney time entry, billing coordination, and document management tasks.
• Maintain confidentiality and organize documents in paper and electronic filing systems.
• Attend the Reno office Monday–Friday 8:00 am–5:00 pm.
• Other duties as assigned.

Skills

Highly organized

Time management

Legal terminology

Legal research platforms

MS Office suite

SharePoint

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

LMS

Copilot

Legal practice software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Legal Assistant

Full Time Reno, NV, US

3 days ago Requisition ID: 1022

Kaempfer Crowell (“the Firm”) is one of Nevada’s most prominent law firms whose legal teams have a long history of creating winning strategies to help clients solve important and complex business issues. Kaempfer Crowell is a culture-driven law firm with offices in Reno, Carson City and Las Vegas. We share a commitment to making Nevada and our local communities a better place in which to live and work. The Firm is also committed to supporting inclusion and diversity at every level.

Kaempfer Crowell is currently seeking a dedicated and detail-oriented Legal Assistant to join our Transactional and Legislative Affairs Practice Groups in the Reno office. In this role, you will provide high-quality administrative support to the Legislative Affairs Practice Group Leader, Transactional Attorneys, Professionals, Clients and others as needed to ensure smooth operation of transactional and legislative affairs matters. You will be expected to maintain a positive and high level of professionalism and confidentiality in all aspects of your work.

ABOUT THE ROLE

• Prepare, proofread, edit, format, and finalize transactional and legal documents, including non-disclosure agreements (NDAs), purchase agreements, commercial leases, corporate bylaws, amendments, closing documents, letters, and correspondence, in accordance with firm standards and applicable legal formatting requirements.
• Build and maintain transaction checklists, track deliverables, coordinate signature pages and closings, and assemble physical or digital closing binders and data rooms.
• Prepare and submit entity formations, amendments, and other entity changes or filings with state agencies, including the Secretary of State.
• Gather, review, and organize financial records, corporate structures, contracts, and UCC or title searches.
• Manage attorney calendars; schedule meetings, telephone calls, and closings; and track critical dates, deadlines, milestones, follow-ups, filings, and deliverables.
• Serve as a point of contact for clients, opposing counsel, lenders, brokers, title or escrow companies, and other third parties, including scheduling and confirming meetings and closings.
• Handle attorney time entry when necessary, billing coordination, expense reports, conflict checks, document management system filing, travel arrangements, meeting logistics, and other administrative needs.
• Maintain confidentiality and professionalism when handling sensitive client and firm information.
• Organize and maintain documents in both paper and electronic filing systems.
• Maintain regular and consistent attendance in the office.
• Other duties as assigned.

ABOUT YOU

• High school diploma or equivalent required and least three years of recent successful relevant experience as a legal assistant, legal secretary, or paralegal in Nevada.
• Highly organized and able to manage multiple priorities and meet deadlines.
• Strong knowledge of legal terminology and procedures.
• Ability to adapt to quickly changing priorities.
• Proficiency in legal research platforms, and legal practice management software including LMS and SharePoint.
• Knowledge of laws and legal codes.
• Perform essential job functions with a high level of accuracy, completeness and legal compliance.
• Able to work independently as well as in a collaborative, team environment with employees at all levels within the Firm.
• Able to correctly interpret, explain and apply policies and procedures.
• Superior verbal and written communication skills with the ability to communicate clearly and precisely.
• Excellent time management skills and the ability to prioritize tasks.
• Fully understand and follow verbal and written directions and instructions.
• Strong problem-solving skills, high attention to detail and able to effectively work in a fast-paced environment.
• Provide effective client service and public relations.
• Working knowledge of MS Office applications: Word, Excel, Outlook, Power Point, Teams, SharePoint and Copilot.
• Experience using legal systems and software platforms.
• Able to work in office on Monday – Friday from 8:00 am – 5:00 pm.
• Must be a bonded Nevada notary with a current and valid appointment. Willing to provide notary bond information to the Firm upon hire.

ABOUT THE WORK ENVIRONMENT

• Job tasks may be performed in close physical proximity to other people .
• Work is typically performed in an office environment while sitting at a computer screen for extended periods.
• Requires repetitive physical and mental activities.
• While performing the duties of this job, you may be occasionally exposed to moving mechanical parts when working with office machines.
• You will be required to frequently stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms when working with documents, files, computers, or office machines.
• This position requires working indoors in environmentally controlled conditions. Therefore, exposure to sounds and noise levels may be distracting or uncomfortable.

ABOUT THE COMPENSATION AND BENEFITS

Kaempfer Crowell offers a competitive compensation and benefits package including:

• Opportunities for annual pay increases and performance-based bonuses.
• Medical, Dental and Vision insurance coverage with significant employer contributions.
• Paid Time Off and paid holidays.
• Health Savings Accounts and a 401(k) retirement plan with generous employer matching contributions.
• Covered parking and more.

*Actual compensation will depend on a variety of factors including experience, skills and education

We are an equal opportunity employer and welcome applications from individuals of all backgrounds. Join us in making a difference in the legal landscape!

*This job description is intended to describe the general nature and level of work. It is not intended to be an exhaustive list of all duties, responsibilities and skills required. The Firm reserves the right to modify, add or remove duties and to assign other duties as necessary to meet ongoing needs of the Firm.