Executive Assistant - Litigation Support

EGRAB HR Partners; The Ironbound (NJ); On-site; USD 70,000 - 85,000; Full time

Job summary

A legal support services provider in Newark is seeking an Executive Assistant specializing in Litigation and Mass Tort Support. This full-time on-site position involves organizing case files, managing executive schedules, and facilitating communication among stakeholders. The ideal candidate will have 3-5 years of experience in a legal environment and a Bachelor's degree in a related field. Offering a competitive salary range of $70,000 - $85,000 annually along with professional development opportunities.

Qualifications

• 3-5 years of experience as an Executive Assistant in a legal environment is preferred.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with litigation processes and legal terminology is a plus.

Responsibilities

• Manage executive schedules and coordinate meetings related to litigation cases.
• Prepare and organize legal documents, pleadings, and case files.
• Facilitate communication between clients, attorneys, and court personnel.
• Assist in the preparation of trial materials and presentations.
• Maintain accurate records and databases for ongoing litigation.
• Conduct research and compile information relevant to cases.
• Support the litigation team in administrative tasks and project management.
• Monitor deadlines and ensure timely submission of legal documents.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office Suite

Problem-solving abilities

Education

Bachelor's degree in Business Administration or Legal Studies

Tools

Legal management software

Job description

Job Description

Our Client is seeking a skilled Executive Assistant specializing in Litigation and Mass Tort Support to join our dedicated team in Newark. This full-time, on-site position offers a unique opportunity to support our legal department in managing complex litigation processes and ensuring smooth operational flow.

As an Executive Assistant in Litigation Support, you will play a crucial role in assisting legal professionals by organizing case files, managing schedules, and facilitating communication between various stakeholders. Your contributions will directly impact our ability to deliver exceptional Legal services and uphold our commitment to client satisfaction.

We offer a competitive salary range of $70,000 - $85,000 annually, along with a comprehensive benefits package and opportunities for professional development in the HR industry.

Responsibilities

• Manage executive schedules and coordinate meetings related to litigation cases
• Prepare and organize legal documents, pleadings, and case files
• Facilitate communication between clients, attorneys, and court personnel
• Assist in the preparation of trial materials and presentations
• Maintain accurate records and databases for ongoing litigation
• Conduct research and compile information relevant to cases
• Support the litigation team in administrative tasks and project management
• Monitor deadlines and ensure timely submission of legal documents

Requirements

• Bachelor's degree in Business Administration, Legal Studies, or related field
• 3-5 years of experience as an Executive Assistant, preferably in a legal environment
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and legal management software
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Strong problem-solving abilities and a proactive approach to challenges
• Familiarity with litigation processes and legal terminology is a plus