Litigation Legal Assistant

JOHNLEONARD; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Johnleonard in New York is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and legal support to a team of attorneys. This newly created position offers the opportunity to join a collaborative team during an exciting period of growth as the firm expands its New York office.

The role requires 5+ years of experience as a Legal Assistant in a law firm with a strong background in litigation support, advanced MS Office skills, familiarity with document

Qualifications

• 5+ years of experience as a Legal Assistant in a law firm, with a strong background in litigation support
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Strong Word skills, including document formatting, styling, and redlining
• Experience with document management systems, such as iManage or NetDocuments
• Familiarity with litigation support software, electronic court filing systems, and legal document management procedures
• Experience with 3E billing software is beneficial

Responsibilities

• Provide comprehensive administrative and litigation support to assigned attorneys, including document preparation, correspondence, scheduling, calendar management, expense processing, and mail distribution
• Manage attorney calendars, contact lists, appointments, and internal and external meetings. Monitor scheduling changes, communicate reminders, and maintain accurate calendars using firm scheduling software
• Prepare, draft, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, memoranda, reports, and presentations
• Coordinate electronic court filings in state and federal courts while ensuring compliance with applicable court rules, filing deadlines, and document formatting requirements
• Maintain organized litigation case files, enter and update matter information in document and case management systems, and organize, summarize, and index legal documents
• Coordinate matter opening and closing procedures, engagement and disengagement letters, and document retrieval through the firm's records management system
• Submit attorney time entries through the 3E billing system and coordinate with the billing department regarding attorney billing matters
• Serve as a professional point of contact for clients, courts, opposing counsel, vendors, and internal departments. Respond to routine inquiries and direct requests to the appropriate contacts
• Coordinate attorney business travel, including transportation, accommodations, and related arrangements
• Provide trial preparation and litigation support, including coordinating court reporters, reserving trial preparation spaces and conference rooms, arranging offsite war rooms, and coordinating technology and vendor support
• Organize trial-related logistics, including document and equipment shipping, supplies, meals, client dinners, and other onsite arrangements. Travel may be required to support trial teams when necessary

Skills

Litigation support

Administrative support

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

iManage

NetDocuments

3E billing software

Job description

THIS IS NOT A REMOTE POSITION. APPLICANTS MUST BE ABLE TO COMMUTE TO THE OFFICE IN NEW YORK, NY, IN PERSON 4 DAYS PER WEEK.

Salary Range: $80K-$110K | Bonus eligible

Schedule: Full-time | Monday-Friday, 9-5

Required: 5+ years of experience as a Legal Assistant in a law firm, with a strong background in litigation support

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

An established law firm is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and legal support to a team of attorneys. This newly created position offers the opportunity to join a collaborative team during an exciting period of growth as the firm expands its New York office.

Qualifications & Skills

• 5+ years of experience as a Legal Assistant in a law firm, with a strong background in litigation support
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong Microsoft Word skills, including document formatting, styling, and redlining.
• Experience with document management systems, such as iManage or NetDocuments.
• Familiarity with litigation support software, electronic court filing systems, and legal document management procedures.
• Experience with 3E billing software is beneficial

Key Responsibilities

• Provide comprehensive administrative and litigation support to assigned attorneys, including document preparation, correspondence, scheduling, calendar management, expense processing, and mail distribution.
• Manage attorney calendars, contact lists, appointments, and internal and external meetings. Monitor scheduling changes, communicate reminders, and maintain accurate calendars using firm scheduling software.
• Prepare, draft, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, memoranda, reports, and presentations.
• Coordinate electronic court filings in state and federal courts while ensuring compliance with applicable court rules, filing deadlines, and document formatting requirements.
• Maintain organized litigation case files, enter and update matter information in document and case management systems, and organize, summarize, and index legal documents.
• Coordinate matter opening and closing procedures, engagement and disengagement letters, and document retrieval through the firm's records management system.
• Submit attorney time entries through the 3E billing system and coordinate with the billing department regarding attorney billing matters.
• Serve as a professional point of contact for clients, courts, opposing counsel, vendors, and internal departments. Respond to routine inquiries and direct requests to the appropriate contacts.
• Coordinate attorney business travel, including transportation, accommodations, and related arrangements.
• Provide trial preparation and litigation support, including coordinating court reporters, reserving trial preparation spaces and conference rooms, arranging offsite war rooms, and coordinating technology and vendor support.
• Organize trial-related logistics, including document and equipment shipping, supplies, meals, client dinners, and other onsite arrangements. Travel may be required to support trial teams when necessary