LEGAL ASSISTANT

Law Office of E.M. Wafula PLLC; Memphis (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

A law firm in Memphis, Tennessee is seeking a detail-oriented Legal Assistant to provide administrative support to enhance office productivity. The successful candidate will manage communications with clients, assist with legal documentation, and maintain organized systems within the firm. Strong proficiency in legal procedures, excellent organizational skills, and a proactive attitude are essential for success in this role. Knowledge of immigration law is a plus but not mandatory.

Qualifications

• Proven working experience as a legal assistant or legal secretary.
• Familiarity with law, legal procedures and protocols.
• Self-starter willing to take initiative.
• Working knowledge of case management software.
• Receive and organize all correspondence onto our Excell spreadsheet.
• Communicating with clients for all correspondence.
• Screening, drafting, issuing, and/or directing correspondence.
• Act as a point of contact between the owner, leadership team, staff, and clients.
• Setting up and maintaining an organizational system.
• Resolve issues and communicate effectively.

Responsibilities

• Provide administrative support to lawyer and enhance office effectiveness.
• Handle communication with clients.
• Monitor deadlines and manage calendars.
• Answer and direct phone calls
• Monitor deadlines and juggle calendars.
• Proven working experience as legal assistant or legal secretary.
• Familiarity with law, legal procedures and protocols, and court system
• Satisfactory knowledge of day-to-day operations of a legal office
• Proficiency in English
• Working knowledge of case management software
• Excellent secretarial and organizational skills.
• Ability to juggle multiple activities and work under pressure.
• Legal Assistant certification or diploma
• Receive and organize all correspondence onto our Excell spreadsheet.
• communicating with clients for all correspondence.
• Screening, drafting, issuing, and/or directing correspondence.
• Act as a point of contact between the owner, leadership team, staff, and clients.
• Setting up and maintaining an organizational system.
• Resolve issues and communicate effectively.
• Acts as a point of contact between clients and other departments; responsible for giving regular and current case updates to client and other departments.
• Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Skills

Proficiency with technology (Microsoft Windows, Word, Excel, PowerPoint)

High level of written English skills

Strong organizational skills

Ability to multitask

Discretion and confidentiality

Dropbox

Social media

Written English

Organizational skills

Multitasking

Confidential information handling

Problem solving

Education

Legal Assistant certification or diploma

Tools

Case management software

Microsoft Office Suite

Excel

PowerPoint

Email

Dropbox

Job description

Are you creative, driven, and a highly motivated problem-solver? We are looking for someone who is truly reliable, extremely detail oriented, organized, can multi-task, and can grow with the company. In this position, you will be the firm’s liaison working hard to increase overall productivity, handling administrative tasks, and fulfilling any demands that support the firm’s goals and mission. We are looking for a responsible Legal Assistant to help assist the attorney administratively.

Responsibilities

• provide administrative support to lawyer and enhance office effectiveness.
• Handle communication with clients on different levels.
• Administratively support to the attorney.
• Answer and direct phone calls
• Monitor deadlines and juggle calendars.
• Proven working experience as legal assistant or legal secretary.
• Familiarity with law, legal procedures and protocols, and court system
• Satisfactory knowledge of day-to-day operations of a legal office
• Proficiency in English
• Working knowledge of case management software
• Excellent secretarial and organizational skills.
• Ability to juggle multiple activities and work under pressure.
• Legal Assistant certification or diploma
• Receive and organize all correspondence onto our Excell spreadsheet.
• communicating with clients for all correspondence.
• Screening, drafting, issuing, and/or directing correspondence.
• Act as a point of contact between the owner, leadership team, staff, and clients.
• Setting up and maintaining an organizational system.
• Resolve issues and communicate effectively.
• Acts as a point of contact between clients and other departments; responsible for giving regular and current case updates to client and other departments.
• Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Skills & Experience

• Demonstrates proficiency with technology, including but not limited to Microsoft Windows, Word, Excel, PowerPoint, Email, Dropbox, and social media.
• High level of skill in written English, including spelling, grammar, and punctuation with an eye for formatting documents.
• Strong organizational and follow-through skills, orderly and detail-oriented with ability to prioritize work with accuracy and efficiency while staying focused and calm under pressure.
• Ability to work independently, take responsibility, take initiative, problem-solve using sound judgment, and handle confidential and sensitive information.

Requirements

• Some immigration knowledge preferred but not required (can be taught by the attorney)
• Superior time management and organizational skills
• Decision-making skills and results-driven approach
• Consistent work ethic
• Strong attention to detail
• The ability to multitask with ease.
• Discretion and confidentiality
• Ability to receive constructive feedback.
• A self-starter willing to be proactive and take initiative.
• Ability to meet deadlines and remain calm under pressure.