Legal Team Assistant

Fox Rothschild; Center Square (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

Fox Rothschild is seeking a Legal Team Assistant to provide administrative support to attorneys firm-wide, CST, and ARC. You will prepare correspondence, manage filings, and maintain electronic and physical files with a focus on confidentiality and accuracy.

You’ll collaborate with the Office Administrator and CST/ARC teams on local office initiatives, while handling multiple priorities in a deadline-driven environment. Strong MS Office skills and professional demeanor are essential.

Qualifications

• Must show initiative managing multiple priorities in a fast-paced environment.
• Knowledge of office equipment and general administrative tasks.
• Keyboarding 60 wpm or higher.
• Strong verbal and written communication skills.
• Professional demeanor and ability to maintain confidentiality.
• Proficient in MS Office Suite: Outlook, Word, Excel, PowerPoint.

Responsibilities

• Provide administrative support to attorney teams office-wide and to CST/ARC.
• Prepare legal correspondence, filings, and materials for courts.
• Process check requests and attorneys’ expenses as needed.
• Create and maintain client case files using document management software.
• Index, file, and retrieve documents; circulate to relevant parties.
• Collaborate with Office Administrator on local office projects and initiatives.
• Back up front-end activities and understand Records processes.
• Maintain confidentiality and adhere to firm policies.

Skills

High multitasking

Attention to detail

Customer service

Independent work

Communication

Education

Associate’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.

ESSENTIAL FUNCTIONS:

Provide administrative support to attorney teams office-wide, including, but not limited to, the following:

• Prepare legal correspondence, printing, scanning, or converting various documents;
• Process check requests and attorneys’ expenses as needed;
• Prepare materials for filing with courts and coordinate delivery to local courts;
• Create and maintain original and electronic client case files, including using appropriate document management software;
• Search and review electronic files and circulate to appropriate parties per instructions;
• Ensure proper indexing and filing of legal documents;
• Retrieve case files and prepare files for closing in accordance with the Information Governance departmental procedures;
• Prepare closed case files for off-site storage;
• Work collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.
• Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants;
• Collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

ADDITIONAL FUNCTIONS:

• Other related duties, as assigned;
• Main backup to all front-end activities;
• Understanding of all Records processes.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• Associate’s Degree preferred; applicable work experience may be considered in lieu of a degree.

Experience:

• Minimum of three (3) years related experience in a law firm environment preferred.

Knowledge, Skills, & Abilities:

• Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
• Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc.
• Keyboarding skills of 60 wpm or higher required.
• Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint.
• Strong verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations.
• Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to, computers, telephones, printers, and copiers.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.