Legal Assistant

Walrath Recruiting, Inc.; City of Albany (NY); On-site; USD 52,000 - 75,000; Full time

Job summary

Walrath Recruiting, Inc. in Albany is seeking a Legal Assistant to support attorneys with document preparation, calendar management, and client coordination. This full-time, permanent role emphasizes accuracy, productivity, and meeting deadlines.

The ideal candidate brings at least five years of legal secretarial experience, strong MS Office skills, CM/ECF familiarity, and the ability to handle billing, travel, invoicing, and file management while supporting a collegial legal team.

Qualifications

• Minimum of five years of legal secretarial experience in a law firm.
• Bachelor's degree or equivalent experience preferred.
• Proficiency in Word, Excel, Outlook, and Windows-based applications.
• Experience with attorney time entry, travel coordination, invoice processing, and expense management.
• Strong organizational skills, attention to detail, and ability to prioritize tasks and meet strict deadlines.
• Excellent written, verbal, and interpersonal communication skills, with the ability to work collaboratively.
• Familiar with AI tools (Copilot, ChatGPT) and able to use firm-approved tools.
• Working knowledge of CM/ECF filing procedures.
• Hours: Monday–Friday 8:00 am to 4:00 pm or 8:30 am to 4:30 pm.

Responsibilities

• Prepare, edit, proofread, and format legal documents, memos, and correspondence.
• Manage attorney communications, calls, relaying messages, and client coordination with opposing counsel and court personnel.
• Maintain and organize electronic and physical files, case records, and databases.
• Provide administrative support: time entry, opening new matters, engagement letters, calendars, travel, and expenses.
• Prepare billing invoices, reports, meeting agendas, and related documents.
• Update case management systems, scan documents, track document deliveries and executed agreements.
• Assist with closing documentation, transaction files, and special projects.

Skills

Legal secretarial experience

Attention to detail

Time management

Communication skills

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

Outlook

CM/ECF

Windows-based apps

Copilot familiarity

ChatGPT familiarity

Job description

Our client is currently seeking a Legal Assistant to join their team. The ideal candidate demonstrates excellent critical-thinking, problem-solving, and decision-making skills, with a strong commitment to maintaining productivity, precision, and efficiency while meeting deadlines. This is a full-time, permanent position.

Responsibilities Include:

• Prepare, edit, proofread, and format legal documents, correspondence, pleadings, and memoranda.
• Manage attorney communications, including screening calls, relaying messages, and coordinating with clients, opposing counsel, and court personnel.
• Maintain and organize electronic and physical legal files, case records, and document databases.
• Provide administrative support, including time entry, opening new matters, preparing engagement letters, managing calendars, coordinating travel, and processing expenses.
• Prepare billing invoices, reports, meeting agendas, and other supporting documentation.
• Update case management systems, scan documents, conduct research, and track document deliveries and executed agreements.
• Assist with closing documentation, transaction files, special projects, and other departmental needs as assigned.

Qualifications:

• A minimum of five 5 years of legal secretarial experience in a law firm is needed.
• Bachelor's degree or equivalent experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook, Windows-based applications, and the ability to quickly learn new software.
• Experience with administrative functions, including attorney time entry, travel coordination, invoice processing, and expense management.
• Strong organizational skills, attention to detail, and ability to prioritize tasks and meet strict deadlines.
• Excellent written, verbal, and interpersonal communication skills, with the ability to work collaboratively.
• Understanding of AI capabilities, limitations, and responsible use, with familiarity or willingness to learn firm-approved tools such as Copilot and ChatGPT.
• Working knowledge of CM/ECF electronic filing procedures.
• Monday-Friday 8:00 am to 4:00 pm or 8:30 am to 4:30 pm