LEGAL ASSISTANT

Broward-County-Public-Schools; Fort Lauderdale (FL); On-site; USD 33,000 - 48,000; Full time

Job summary

Broward County Public Schools is seeking a dedicated Office Clerk in the Office of the General Counsel to perform clerical and administrative support, handling document processing, recordkeeping, and coordination of office activities while upholding accuracy and confidentiality.

Core duties include routing mail, preparing reports, organizing documents for legal matters, maintaining files, answering phones, and assisting supervisory staff.

Qualifications

• High school diploma or GED is required.
• Minimum of five years of clerical experience including word processing and microcomputer experience.
• Ability to perform a variety of clerical tasks accurately and efficiently.
• Effective verbal, written, and communication skills; advanced organization and attention to detail.
• Computer skills as required for the position.

Responsibilities

• Follow instructions and procedures to perform advanced clerical work and assume detailed responsibilities.
• Receive and route mail; screen items and forward with background material.
• Prepare and organize information for special reports and documents.
• Process, file, and organize documents related to legal matters.
• Verify surveys and reports for accuracy and compliance with standards.
• Maintain control records on incoming correspondence and follow up on tasks.
• Greet visitors, answer phones, and route to the supervisor; support receptionist duties.
• Summarize information from files for supervisor use.
• Perform independent clerical work of a technical nature requiring judgment.
• Operate standard office equipment as required.
• Comply with equal employment and non-discrimination policies; participate in training.
• Review current developments related to job responsibilities.
• Ensure adherence to safety rules and policies.
• Perform other duties as assigned.

Skills

Clerical skills

Verbal communication

Written communication

Attention to detail

Organization

Education

High school diploma

GED

Associate degree

Job description

Perform clerical and administrative support duties within the Office of the General Counsel, including document processing, recordkeeping, and basic coordination of office activities. This role follows established procedures to support efficient office operations while maintaining accuracy and confidentiality.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

• Follow general instructions and operational procedures to perform advanced clerical work and assume detailed responsibilities.
• Receive and read incoming mail; screen items which can be handled personally; forward to the supervisor or appropriate staff member together with necessary background material.
• Compile edit and organize information for special reports and documents as requested.
• Assist with processing, filing, and organizing documents related to legal matters in accordance with established procedures.
• Verify, check, and examine technical and complex surveys and other types of reports for accuracy and compliance with State and School Board standards.
• Maintain control records on the incoming correspondence and action documents and follow up on work in process to ensure timely reply or action.
• Maintain necessary files and perform all clerical work related to the supervisor's program; act as office receptionist, answer telephone, greet, announce, and route visitors.
• Assemble and summarize information from files and documents in the office or other available sources for the supervisor's use on the basis of general instructions as to the nature of information needed.
• Perform independent clerical work of a technical nature requiring the exercise of independent and unreviewed judgment.
• Operate standard office equipment, as required by the job.
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
• Participate in training programs offered to enhance the individual skills and proficiency related to job responsibilities.
• Review current developments, literature and technical sources of information related to job responsibilities.
• Ensure adherence to safety rules and procedures.
• Follow federal and state, as well as School Board policies.
• Perform other duties as assigned by the immediate supervisor, or designee.

MINIMUM QUALIFICATIONS & EXPERIENCE

• A standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of five (5) years of clerical experience including word processor and microcomputer experience.
• Ability to perform a variety of clerical tasks accurately and efficiently.
• Effective verbal, written, and communication skills.Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

• An earned associate degree.
• Proficiency in shorthand.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently works with board members, senior management, and Superintendent as necessary; interacts with staff and the general public regarding various inquiries.

PHYSICAL REQUIREMENTS

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

Work Calendar: 251 Day Cal

Pay Grade:GRADE 8

Classification: Nonexempt

Compensation

Hourly Rate -$24.48-$35.95per hour

Shift Differential (If applicable) - /

NOTE: New hires will be hired at the minimum of the assigned salary range