ADMINISTRATIVE SUPPORT ASSISTANT II

TrulyHired; Fort Lauderdale (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

The School Board of Broward County, Florida is seeking an Administrative Support Assistant II to perform clerical and administrative tasks in support of office operations. The role focuses on providing courteous service to parents, students, staff and the public, handling inquiries, routing communications, and assisting in daily office functions.

The position requires at least a high school diploma or GED, one year of clerical experience, strong organizational skills, and solid computer

Qualifications

• Standard high school diploma or satisfactory completion of GED.
• Minimum of one year of clerical work experience in the last five years.
• Knowledge of clerical practices including filing, answering telephones.
• Proficient in operation of office machinery and equipment.
• Effective verbal and written communication skills.
• Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

Responsibilities

• Perform clerical duties to support supervisory and administrative personnel in daily operations.
• Receive, research, route and respond to inquiries from parents, students, staff and the public.
• Provide courteous customer service to greet and assist students, parents, staff and visitors.
• Open mail and assemble related material to facilitate reply by an administrator or designee.
• Compose and edit routine correspondence, forms, memoranda, reports, manuscripts, and other materials.
• Maintain filing systems and data organizing
• Answer and route telephone calls, greet and direct visitors as appropriate.
• Arrange meetings, conferences and business travel for staff.
• Maintain data, statistics and other forms of information, preparing reports.
• Provide clerical relief to maintain efficient office operations.

Skills

Clerical experience

Customer service

Verbal and written communication

Organizational skills

Data entry

Education

High school diploma or GED

Tools

Office equipment

PCs & printers

Job description

Job Description

POSITION GOAL

To perform clerical and administrative tasks in support of the efficient and effective operations of the office.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Administrative Support Assistant II shall carry out the essential performance responsibilities listed below:

• Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily
• Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required.
• Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently.
• Open mail and assemble related material to facilitate reply by an administrator, school principal, supervisor, or designee.
• Compose and edit routine correspondence, including forms, memoranda, reports, manuscripts, and other materials.
• Maintain an alphabetical, numerical, or simple subject matter filing
• Receive and route telephone calls, answering routine questions Greet, assist and direct visitors as appropriate.
• Arrange, meetings, conferences and business travel for
• Maintain data, statistics and other forms of information, preparing reports, as
• Assist in maintaining efficient office operations by providing clerical relief, as required
• Interact effectively with the general public, staff members, students, teachers, parents, and administrators using tact and good
• Operate standard office equipment, as required by the job.
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
• Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities.
• Review current developments, literature and technical sources of information related to job
• Ensure adherence to safety rules and
• Follow federal and state laws, as well as School Board
• Perform other duties as assigned by the immediate supervisor, or designee.

MINIMUM QUALIFICATIONS & EXPERIENCE

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of one (1) year, within the last five (5) years, of clerical work experience.
• Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment.
• Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc.
• Effective verbal and written communication skills.
• Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries.

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and search by Job Code. The Job Code for this position is: MM-008