Legal Assistant

Kelley Uustal; Fort Lauderdale (FL); On-site; USD 36,000 - 60,000; Full time

Job summary

Kelley | Uustal in Fort Lauderdale, FL is seeking a meticulous Legal Assistant to keep case files airtight, manage deadlines, and support attorneys in a fast-paced litigation practice. This in-office role emphasizes precision, discretion, and proactive follow-through to prevent any detail from slipping through the cracks.

Ideal candidates will have strong organizational and communication skills, a client-focused demeanor, and a commitment to helping clients through complex personal injury and

Qualifications

• Required high school diploma or equivalent; an associate or bachelor’s degree is a plus.
• Experience in a legal assistant, legal secretary, or similar role preferred.
• Experience in tobacco litigation, personal injury, mass tort, or other complex litigation practices is a plus.
• Strong interpersonal and communication skills with clients.
• Professional, polished, and welcoming demeanor.
• Strong organizational skills with ability to multitask in a fast-paced environment.
• High attention to detail and ability to anticipate client needs.
• Positive attitude and dependable work ethic.

Responsibilities

• Communicate with clients to gather essential case information, provide updates, and obtain necessary documentation.
• Identify medical providers, obtain treatment histories, and coordinate the collection of medical records and supporting documents.
• Maintain accurate, organized electronic case files and ensure information is properly documented in the case management system.
• Track deadlines, monitor outstanding requests, and coordinate follow-up with clients, medical providers, and other third parties.
• Identify and resolve missing information, discrepancies, or other issues that may delay case progression.
• Provide administrative and case preparation support to attorneys and other legal team members.

Skills

Attention to detail

Strong communication

Organizational skills

Client-facing

Education

High school diploma or equivalent

Job description

Legal Assistant

Fort Lauderdale, Florida (In-Office)

Required Work Hours: Monday-Friday 8:30 am - 5:30PM

Please be sure to read until the bottom on this job posting, as there is special instructions for applicants to follow to be considered for the position

About Kelley | Uustal

Kelley | Uustal is one of the nation's premier trial law firms, dedicated to fighting for individuals harmed by dangerous products, corporate misconduct, and medical negligence. Through landmark verdicts and precedent-setting cases, our attorneys have helped shape legal standards while dramatically improving the lives of our clients and their families.

At Kelley | Uustal, everything comes back to one core truth:

WE WIN FOR OUR CLIENTS.

Achieving exceptional results requires more than great attorneys—it takes talented professionals across every area of the firm working together to tell compelling stories, elevate our brand, and support our mission. We are committed to fostering a culture of excellence, creativity, innovation, and continuous learning.

If you're creative, curious, and eager to gain hands-on experience while contributing meaningful work, we'd love to hear from you.

Job Description

We're looking for a Legal Assistant who thrives on precision, anticipates what a case needs before it's asked, and treats every file as though it's the only one that matters. This isn't just an administrative role, you're the backbone of the litigation practice, the steady hand that keeps every case moving forward, and the reason nothing falls through the cracks.

You're the kind of person who remembers which adjuster still owes a callback, notices the moment a client's medical records are overdue, and understands that a case is won as much in the details as it is in the courtroom. You take pride in keeping the file airtight - organized, current, and ready the instant your attorney needs it. Through every request, every follow-up, and every deadline, you'll deliver the diligence, discretion, and relentless follow-through this firm is known for.

KEY RESPONSIBILITIES

• Communicate with clients to gather essential case information, provide updates, and obtain necessary documentation.
• Identify medical providers, obtain treatment histories, and coordinate the collection of medical records and supporting documents.
• Maintain accurate, organized electronic case files and ensure information is properly documented in the case management system.
• Track deadlines, monitor outstanding requests, and coordinate follow-up with clients, medical providers, and other third parties.
• Identify and resolve missing information, discrepancies, or other issues that may delay case progression.
• Provide administrative and case preparation support to attorneys and other legal team members.

REQUIREMENTS

• High school diploma or equivalent required; an associate or bachelor’s degree is a plus.
• Previous experience in a legal assistant, legal secretary, or similar support role preferred.
• Experience in tobacco litigation, personal injury, mass tort, or other complex litigation practices is a plus.
• Strong interpersonal and communication skills, with the ability to interact professionally and compassionately with clients.
• Professional, polished, and welcoming demeanor.
• Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
• High attention to detail and the ability to anticipate client needs.
• Positive attitude, dependable work ethic, and a genuine desire to help others.