Legal Assistant

Adams & Reese; Denver (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Adams & Reese LLP seeks a team-oriented, tech-savvyLegal Secretary to support litigation attorneys in its Colorado office. The role requires strong verbal and written communication, superior organization, and the ability to manage court pleadings, discovery, and client correspondence.

The candidate should have 5+ years of legal secretarial experience, be proficient with Westlaw/Lexis, and adept at Microsoft Office. This on-site position emphasizes collaboration, accuracy, and discretion.

Qualifications

• Bachelor’s degree preferred and relevant paralegal or secretarial coursework.
• 65 wpm typing with excellent spelling and grammar; knowledge of legal terminology.
• Proficient in MS Office Suite and document management.
• Strong organizational and interpersonal skills; ability to communicate effectively.

Responsibilities

• Support litigation attorneys in a Colorado office; handle clerical and administrative duties.
• Prepare, process, and proofread legal documents; manage mailing and delivery.
• Maintain and organize court pleadings, discovery documents, and correspondence.
• Coordinate document production and manage background information using Westlaw/Lexis.
• Schedule, calendar, and docket critical dates; assist with trial preparation.

Skills

Legal secretarial experience

Typing 65 wpm

MS Office proficiency

Communication skills

Organizational skills

Education

Bachelor’s Degree preferred

Tools

Westlaw

Lexis

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Summary

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the Colorado office.

Responsibilities

• Strong verbal and writing skills; wants to be part of a client focused team
• helping clients handle legal issues.
• Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role.
• Prepares, processes, and proofreads legal documents; mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• Data management including maintaining and organizing Court pleadings, discovery documents, emails, correspondence, and hard copies in electronic databases for ease of retrieval using moderate independent judgment;
• Coordinates and participates in document production;
• Obtains background information and reports on parties and witnesses using the Westlaw and Lexis systems;
• Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Assists with trial, deposition, and hearing preparation including preparation of attorney notebooks, exhibits, and related duties;
• Maintains supervisor(s) calendar electronically by scheduling appointments, hearings, depositions, docketing critical dates such as Court ordered pre-trial and discovery deadlines and keeping supervisor posted of same;
• Opens and closes files, and electronically maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
• Makes travel arrangements through the Firm’s designated Travel Agency;
• Finalizing billing invoices reviewed and approved by supervising attorneys for purpose of sending to client for payment;
• Performs related duties as assigned.

Minimum Acceptable Qualifications

• Bachelor’s Degree preferred.
• 5+ years of legal secretarial experience in a related area of law.
• Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know construction law, real estate closing procedures and terminology, have knowledge of contract disputes, consumer class action, landlord tenant and product liability and general defense work.
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
• Excellent organizational skills and people skills.
• Ability to effectively communicate both orally and in writing.

Additional Desirable Qualifications

• On-line filing experience in CO, FL, MD, and TX, Federal and State.
• Paralegal skills
• Working Conditions: This is an on-site (not remote) position that requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.