Legal Assistant

Ogletree Deakins; Dallas (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Ogletree Deakins in Dallas seeks a Practice Assistant / Legal Assistant to support attorneys and paralegals with secretarial and administrative tasks. The role involves drafting and proofreading complex legal documents, managing correspondence, and ensuring accurate filing and organization within a collaborative team.

The position requires reliable coordination of calendars, mail handling, and back-up support to reception staff when needed, in a busy law office environment.

Responsibilities

• Preparing Documents: prepares and processes correspondence and memoranda; drafts routine letters; proofreading for formatting, spelling and grammar.
• Processes Mail: handles incoming/outgoing mail and faxes; coordinates for special mail or messenger services.
• Maintains Calendar: updates calendars for assigned attorneys with meetings, appointments and deadlines.
• Maintains Files: manages paper/electronic files, routine filing, and retrieval of documents.

Job description

Position Summary

Our Dallas office is looking for a Practice Assistant / Legal Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant / Legal Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

Position Summary

Our Dallas office is looking for a Practice Assistant / Legal Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant / Legal Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant / Legal Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys