Legal Assistant

Thompson Hine LLP; Cleveland (OH); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off (PTO)

Job summary

A prominent law firm in Cleveland is seeking two full-time Administrative Specialists to provide high-value support to attorneys and staff. Responsibilities include document preparation, expense reporting, and managing data entries. Candidates must have at least five years of experience as a legal secretary, proficient in Microsoft Office, and possess strong communication skills. This position offers a competitive benefits package and a hybrid work schedule post-training.

Qualifications

• Minimum of five years of experience as a legal secretary or legal assistant.
• Superior grammar, punctuation, and proofreading abilities.
• Ability to prioritize multiple tasks while meeting tight deadlines.

Responsibilities

• Prepare, proofread, edit, and format correspondence and legal documents.
• Manage time entry and expense reporting.
• Assist with travel arrangements and data entry.

Skills

Advanced proficiency in Microsoft Office applications

Excellent organizational skills

Strong written and verbal communication skills

Strong interpersonal skills

Effective team collaboration

Education

High school diploma or equivalent

Tools

PDF applications (e.g., Kofax)

Document management systems (e.g., NetDocs)

Time entry systems (e.g., Aderant)

Job description

Thompson Hine LLP, an Am Law 200 firm, is seeking two (2) full-time (37.5 hours/week) Administrative Specialists (Legal Assistants) to join our Cleveland, Ohio office. These roles are part of a support team in our Firmwide Administrative Support Center.

This team is responsible for providing high-value support to attorneys and professional staff across all Thompson Hine offices. Primary responsibilities include, but are not limited to, preparing, proofreading, editing, and formatting correspondence and legal documents; time entry; expense reporting; processing new business requests; travel arrangements; data entry; running document comparisons; generating tables of contents and tables of authorities; and working closely with other staff and departments as necessary.

This position requires advanced interpersonal skills that include the ability to communicate effectively and build positive relationships while working in a close team environment. The ideal candidate will have excellent organizational and time-management skills, the ability to work proactively and independently, and the ability to manage multiple responsibilities with ease. If you are an excellent legal secretary or legal assistant who thrives when working collaboratively with others, this could be the position for you!

REQUIRED QUALIFICATIONS:

• Minimum of five (5) years of experience as a legal secretary or legal assistant.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Superior grammar, punctuation, and proofreading abilities.
• Strong written and verbal communication and problem-solving skills.
• Strong interpersonal skills/high EQ with an aptitude to work effectively as a team.
• Excellent organizational skills and the ability to prioritize multiple tasks while meeting tight deadlines.
• High school diploma or equivalent is required.

PREFERRED QUALIFICATIONS:

• Experience providing litigation support.
• Intermediate-to-advanced knowledge of PDF applications (e.g., Kofax), document management systems (e.g., NetDocs), and time entry systems (e.g., Aderant).

This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager for the benefit of the department and Firm. The hours for this position are either 9:00 a.m. – 5:30 p.m. ET or 9:30 a.m. – 6:00 p.m. ET, Monday through Friday.

This position is eligible to participate in a hybrid (remote/in-office) schedule upon successful completion of at least a 90-day training period.

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as paid time off (PTO).

Thompson Hine EEO Policy