Legal Secretary

Stealth; Cleveland (OH); On-site; USD 60,000 - 70,000; Full time

Job summary

Stealth, a Cleveland-area law firm, seeks an experienced Legal Secretary to support attorneys and keep the office running smoothly. You will be the first point of contact for clients and visitors, handling calls, messages, and inquiries in a detail-oriented environment.

You will type and format legal documents, manage client files, and support document management and conferencing needs with proficiency in MS Office 365 and Adobe Pro. Strong discretion and interpersonal skills are essential.

Qualifications

• Prior legal secretary or legal administrative experience, with training in law office procedures and legal terminology.
• Excellent written and oral communication skills.
• Strong attention to detail and time management.
• Good judgment, discretion, a proactive work ethic, and strong interpersonal skills.

Responsibilities

• Greet visitors, answer phones, take messages, and respond to client inquiries.
• Type, proofread, transcribe, and format correspondence, pleadings, contracts, memos, and outlines, including redlines (strike-out and bold revisions).
• Create and manage client files and keep confidential records.
• Maintain and update client governing documents.
• Enter and proof client contracts in the document management system.
• Prepare and mail outgoing correspondence.
• Book meeting rooms and set up conference calls.
• Help prepare industry presentations, reports, and special events.
• Handle filing, scanning, and photocopying.

Skills

Communication

Attention to detail

Discretion

Interpersonal skills

Proactive work ethic

Tools

Microsoft Office 365

Adobe Pro

NetDocuments

WordPerfect

LeanLaw

Job description

An established law firm in the Cleveland, OH area is seeking an experienced Legal Secretary to support its attorneys and keep the office running smoothly. This position suits a detail-oriented professional who knows law office procedures, is comfortable with technology, and enjoys being the first point of contact for clients and visitors.

Responsibilities:

• Greet visitors, answer phones, take messages, and respond to client inquiries
• Type, proofread, transcribe, and format correspondence, pleadings, contracts, memos, and outlines, including redlines (strike-out and bold revisions)
• Create and manage client files and keep confidential records
• Maintain and update client governing documents
• Enter and proof client contracts in the document management system
• Prepare and mail outgoing correspondence
• Book meeting rooms and set up conference calls
• Help prepare industry presentations, reports, and special events
• Handle filing, scanning, and photocopying

Qualifications:

• Prior legal secretary or legal administrative experience, with training in law office procedures and legal terminology
• Excellent written and oral communication skills
• Strong attention to detail and time management
• Good judgment, discretion, a proactive work ethic, and strong interpersonal skills
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and Adobe Pro
• Experience with NetDocuments, WordPerfect, and LeanLaw preferred

What We Offer:

• A stable, professional law firm environment
• Competitive compensation commensurate with experience

The annual salary for this position is between $60,000 and $70,000. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.