Legal Administrator

Sumitomo Corporation; New York (NY); Hybrid; USD 75,000 - 91,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Sumitomo Corporation of Americas (SCOA) is seeking a Legal Administrator to provide administrative support to the Legal Department in New York. You will manage IT systems, contract lifecycle tasks, e-billing, entity maintenance, and CT corporation invoicing, working with paralegals and attorneys across functions.

The role requires a Bachelor’s degree or equivalent, 3+ years in a similar role, and experience with legal spend and related technologies.

Qualifications

• Bachelor's degree or equivalent business experience.
• 3+ years experience in a similar role.
• Operational experience with legal spend and legal related technologies.

Responsibilities

• Maintain and update Monday.com to manage individual projects and group projects.
• Maintain an active link between Monday.com and other IT systems to ensure a single source of information on projects, matters, workflows and budgeting.
• Maintain the document database system (iManage).
• Assist the paralegal with: Maintaining an up to date entity management system (hCue); Ensuring state filings are up to date; Managing invoices from CT corporation.
• Support with e-billing matter management tool (Legal Tracker), including managing matter budgets.
• Book travel for attorneys and submit expense reports on behalf of attorneys (Concur).
• Maintain training calendar for all internal/external trainings provided by SCOA Legal Department.
• Maintain up to date information about the legal department on the Company intranet site.
• Maintain Legal Liaison list (legal contacts within subsidiary companies).
• Assist with the maintenance of Ironclad by creating and updating Workflows, ensuring accurate contract repository meta data, developing contract management best practices and processing new agreements for review by legal counsel and approval through various departments (using the contract management process).
• Respond to internal business inquiries and direct clients to appropriate legal resources.
• Provide general support and assistance to legal counsel.
• Assist with other administrative tasks as needed.

Skills

Time management

Organizational skills

Cross-functional collaboration

Microsoft Office

Contract management tools

Education

Bachelor's degree or equivalent business experience

Tools

Monday.com

Ironclad

iManage

Navex

hCue

Job description

Company Profile

Sumitomo Corporation of Americas (SCOA) is an integrated global trading company active in a range of commercial ventures. It imports and exports raw materials, and goods and has diversified activities in businesses throughout the Americas. These activities include investments and financing, coordination and operation of urban and industrial infrastructure projects, providing transportation and logistics services, developing natural resources, distribution of steel and other products, and developing and managing real estate. SCOA is the largest subsidiary of Sumitomo Corporation (SC), one of Japan's major integrated trading and investment business enterprises with operations in a wide array of businesses, organized into eighteen industry focused segments, Tubular Products, Steel, Automotive, Commercial Aviation, Aerospace Defense & Technology, Construction Equipment Solution, Materials, Supplies, and Real Estate, Logistics, Social Infrastructure, Food & Lifestyle, Mineral Resources, Light Metals, Basic Chemicals & Electronics, Life Science, Agri-Business, Energy Innovation Initiative Americas, Power Infrastructure, Energy. Visit www.sumitomocorp.com and www.sumitomocorp.com/en/us/scoa for more information.

SCOA offers a comprehensive benefits package, including medical, dental, and vision insurance, life insurance, an Employee Assistance Program (EAP), 401(k) retirement plan, and additional employee benefits.

Legal Administrator ($75,000 - $91,470 + 5% STI Target)

Job Summary:

The Legal Administrator will provide administrative support to the Legal Department. Main activities include assisting with maintenance of IT systems (including our contract lifecycle management tool, Ironclad and Monday.com for matter management), e-billing and day-to-day administrative duties. The role will also assist the legal department’s paralegal with state filings, entity maintenance and CT corporation invoicing.

Duties/ Responsibilities:

• Maintain and update Monday.com to manage individual projects and group projects.
• Maintain an active link between Monday.com and other IT systems to ensure a single source of information on projects, matters, workflows and budgeting.
• Maintain the document database system (iManage).
• Assist the paralegal with:
  • Maintaining an up to date entity management system (hCue).
  • Ensuring state filings are up to date.
  • Managing invoices from CT corporation.
• Support with e-billing matter management tool (Legal Tracker), including managing matter budgets.
• Book travel for attorneys and submit expense reports on behalf of attorneys (Concur).
• Maintain training calendar for all internal/external trainings provided by SCOA Legal Department.
• Maintain up to date information about the legal department on the Company intranet site.
• Maintain Legal Liaison list (legal contacts within subsidiary companies).
• Assist with the maintenance of Ironclad by creating and updating Workflows, ensuring accurate contract repository meta data, developing contract management best practices and processing new agreements for review by legal counsel and approval through various departments (using the contract management process).
• Respond to internal business inquiries and direct clients to appropriate legal resources.
• Provide general support and assistance to legal counsel.
• Assist with other administrative tasks as needed.

Job Specific Knowledge/ Skills & Abilities

• Self-motivated, strong work ethic and the ability to efficiently prioritize.
• Excellent time-management and organizational skills with a focus on details.
• Proficient computer skills, Microsoft Office Suite (Word and Excel).
• Demonstrated ability to work cross-functionally and globally, with the ability to consult, build relationships, and/or indirectly influence enterprise-wide or cross-functional teams.
• Familiarity with Monday.com, Ironclad, iManage, Navex and/or hCue a plus.

Education, Certification, and Experience:

• Bachelor's degree or equivalent business experience
• 3+ years experience in a similar role
• Operational experience with legal spend and legal related technologies.

Physical Requirements:

• Hybrid work style (Minimum two (2) days per week onsite in the New York office).
  • Effective January 1, 2027, the requirement will change to a minimum of three (3) onsite days per week in the New York office).
• Position primarily involves sedentary work requiring prolonged sitting, frequent computer and keyboard use, and occasional lifting or carrying of objects weighing up to 10 pounds.

Please note that there is no visa sponsorship provided for this position.

Equal Employment Opportunity Policy Statement

Sumitomo Corporation of Americas (SCOA) is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Sumitomo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Sumitomo will not tolerate discrimination or harassment based on any of these characteristics.

E-Verify Notice

Sumitomo Corporation of Americas (SCOA) participates in E-Verify, a federal program that confirms employment eligibility to work in the United States. Please review the E-Verify Participation and Right to Work notices here.