Legal Administrator - Contract Life Cycle Management

RJI Search; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

RJI Search seeks a Legal Administrator in New York to support the Legal Department with contract lifecycle systems (Ironclad, Monday.com) and e-billing. You will assist with entity maintenance, CT invoicing, and training calendars while collaborating cross-functionally across the organization.

The role requires 3+ years of related experience, strong organization, and proficiency in Microsoft Office. Hybrid work arrangement with 3 days onsite and 2 days remote.

Qualifications

• Bachelor's degree or equivalent business experience.
• 3+ years experience in a similar role.
• Operational experience with legal spend and legal related technologies.

Responsibilities

• Maintain and update Monday.com to manage projects.
• Maintain link between Monday.com and IT systems for single source of information.
• Maintain the iManage document database.
• Assist paralegal with entity management (hCue) and state filings.
• Manage CT corporation invoicing and Legal Tracker e-billing.
• Book travel and submit expense reports (Concur) for attorneys.
• Maintain training calendar for internal/external trainings.
• Update the legal department information on the intranet.
• Assist with Ironclad workflows and contract metadata.
• Respond to internal inquiries and provide general legal support.

Skills

Time management

Organizational skills

Cross-functional collaboration

Attention to detail

Prioritization

Education

Bachelor's degree or equivalent business experience

Tools

Monday.com

Ironclad

iManage

Navex

hCue

Job description

The Legal Administrator will provide systems support to the Legal Department focusing on Contract Life Cycle Management and systems. Main activities include assisting with maintenance of these systems (the contract lifecycle management tool, Ironclad and Monday.com for matter management), e-billing and day-to-day administrative duties. The role will also assist the legal department’s paralegal with state filings, entity maintenance and CT corporation invoicing.

Duties/ Responsibilities:

• Maintain and update Monday.com to manage individual projects and group projects.
• Maintain an active link between Monday.com and other IT systems to ensure a single source of information on projects, matters, workflows and budgeting.
• Maintain the document database system (iManage).
• Assist the paralegal with:
• Maintaining an up to date entity management system (hCue).
• Ensuring state filings are up to date.
• Managing invoices from CT corporation.
• Support with e-billing matter management tool (Legal Tracker), including managing matter budgets.
• Book travel for attorneys and submit expense reports on behalf of attorneys (Concur).
• Maintain training calendar for all internal/external trainings provided by Legal Department.
• Maintain up to date information about the legal department on the Company intranet site.
• Maintain Legal Liaison list (legal contacts within subsidiary companies).
• Assist with the maintenance of Ironclad by creating and updating Workflows, ensuring accurate contract repository meta data, developing contract management best practices and processing new agreements for review by legal counsel and approval through various departments (using the contract management process).
• Respond to internal business inquiries and direct clients to appropriate legal resources.
• Provide general support and assistance to legal counsel.
• Assist with other administrative tasks as needed.

Job Specific Knowledge/ Skills & Abilities

• Self-motivated, strong work ethic and the ability to efficiently prioritize.
• Excellent time-management and organizational skills with a focus on details.
• Proficient computer skills, Microsoft Office Suite (Word and Excel).
• Demonstrated ability to work cross-functionally and globally, with the ability to consult, build relationships, and/or indirectly influence enterprise-wide or cross-functional teams.
• Familiarity with Monday.com, Ironclad, iManage, Navex and/or hCue a plus, expereince with similar technologies also welcomed

Education, Certification, and Experience:

• Bachelor's degree or equivalent business experience
• 3+ years experience in a similar role
• Operational experience with legal spend and legal related technologies.

Physical Requirements:

• Hybrid work style 3 days per week onsite in the New York office.

Please note that there is no visa sponsorship provided for this position.

• Familiarity with Monday.com, Ironclad, iManage, Navex and/or hCue OR similar a huge plus.

Physical Requirements:

• Hybrid work style (3 days in office and 2 days remote work) - must be flexible to come a few additional days occasionally during initial training phase

Please note that there is no visa sponsorship provided for this position.