Hybrid Legal Administrator — Contracts & Systems

Sumitomo Corporation; New York (NY); Hybrid; USD 75,000 - 91,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Sumitomo Corporation of Americas (SCOA) is seeking a Legal Administrator to provide administrative support to the Legal Department in New York. You will manage IT systems, contract lifecycle tasks, e-billing, entity maintenance, and CT corporation invoicing, working with paralegals and attorneys across functions.

The role requires a Bachelor’s degree or equivalent, 3+ years in a similar role, and experience with legal spend and related technologies.

Qualifications

• Bachelor's degree or equivalent business experience.
• 3+ years experience in a similar role.
• Operational experience with legal spend and legal related technologies.

Responsibilities

• Maintain and update Monday.com to manage individual projects and group projects.
• Maintain an active link between Monday.com and other IT systems to ensure a single source of information on projects, matters, workflows and budgeting.
• Maintain the document database system (iManage).
• Assist the paralegal with: Maintaining an up to date entity management system (hCue); Ensuring state filings are up to date; Managing invoices from CT corporation.
• Support with e-billing matter management tool (Legal Tracker), including managing matter budgets.
• Book travel for attorneys and submit expense reports on behalf of attorneys (Concur).
• Maintain training calendar for all internal/external trainings provided by SCOA Legal Department.
• Maintain up to date information about the legal department on the Company intranet site.
• Maintain Legal Liaison list (legal contacts within subsidiary companies).
• Assist with the maintenance of Ironclad by creating and updating Workflows, ensuring accurate contract repository meta data, developing contract management best practices and processing new agreements for review by legal counsel and approval through various departments (using the contract management process).
• Respond to internal business inquiries and direct clients to appropriate legal resources.
• Provide general support and assistance to legal counsel.
• Assist with other administrative tasks as needed.

Skills

Time management

Organizational skills

Cross-functional collaboration

Microsoft Office

Contract management tools

Education

Bachelor's degree or equivalent business experience

Tools

Monday.com

Ironclad

iManage

Navex

hCue

Job description

Sumitomo Corporation of Americas (SCOA) is seeking a Legal Administrator to provide administrative support to the Legal Department in New York. You will manage IT systems, contract lifecycle tasks, e-billing, entity maintenance, and CT corporation invoicing, working with paralegals and attorneys across functions.

The role requires a Bachelor’s degree or equivalent, 3+ years in a similar role, and experience with legal spend and related technologies.