Legal Secretary Specialist

Adams & Martin Group; California; Hybrid; USD 95,000 - 115,000; Full time

Benefits offered by this job

Covered parking provided

Competitive salary and comprehensive福利

Job summary

Adams & Martin Group, Century City law firm, is seeking a Legal Secretary Specialist to support a busy transactional team. This role works closely with senior attorneys and leadership in a highly visible, professional environment.

The ideal candidate brings 5+ years' experience in transactional practice, strong MS Office skills, calendar and billing management, and a Bachelor’s degree (preferred). The position offers hybrid work (1 day WFH after training) and a competitive compensation package.

Qualifications

• 5+ years of experience as a legal secretary in transactional practice.
• Bachelor's degree strongly preferred.
• Exposure to litigation processes and terminology.
• Advanced Word skills and document formatting.

Responsibilities

• Provide high-level administrative and legal support to transactional attorneys.
• Prepare, revise, and format complex corporate and M&A documents.
• Manage calendars, schedule meetings, and coordinate travel.
• Handle time entry, billing, and expense reports.
• Proofread and edit documents for accuracy and consistency.
• Maintain digital and physical files; support document workflows.
• Utilize MS Office Suite at an advanced level.
• Collaborate with attorneys, paralegals, and staff for efficient operations.

Skills

Advanced MS Word

Calendar management

Billing & time entry

Legal document formatting

Transactional support

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Legal Secretary Specialist (Transactional)

Location: Century City, Los Angeles, CA (Hybrid: 1 day WFH after training)

Schedule: Monday-Friday, 9:00 AM - 5:00 PM (35-hour workweek)

Compensation: $95,000 - $115,000 + full benefits

Employment Type: Direct Hire

About the Opportunity

Adams & Martin Group has partnered with a prestigious Century City Law Firm that is seeking a highly skilled Legal Secretary Specialist to support a busy transactional team in its Century City office. This is a highly visible role supporting senior attorneys and leadership, offering strong stability, professional growth, and the opportunity to work within a well-established, prestigious legal environment.

Position Overview

The Legal Secretary Specialist will provide comprehensive administrative and legal support to 6-8 transactional attorneys (corporate, transactional, and M&A). The ideal candidate is detail-oriented, tech-savvy, and brings a strong foundation in both transactional work and litigation exposure.

Key Responsibilities

• Provide high-level administrative and legal support to attorneys in a transactional practice
• Prepare, revise, and format complex legal documents, including corporate and M&A materials
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Handle time entry, billing, and expense reports
• Proofread and edit documents for accuracy, formatting, and consistency
• Maintain and organize digital and physical files
• Assist with document management systems and workflow processes
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level
• Collaborate with attorneys, paralegals, and administrative staff to ensure efficient operations

Qualifications

• 5+ years of experience as a legal secretary in a mid-sized or large law firm (transactional focus required)
• Bachelor's degree strongly preferred
• Exposure to litigation processes and terminology
• Strong technical proficiency, especially in Microsoft Office (advanced Word skills required)
• Excellent organizational, communication, and multitasking skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism and discretion

Top Priorities

• Exposure to litigation and strong technical skills
• Bachelor's degree (preferred)
• 5+ years of transactional legal secretarial experience in a law firm setting

Work Environment & Perks

• Hybrid schedule (1 day remote after training)
• Covered parking provided
• Competitive salary and comprehensive benefits package
• Stable, well-established firm with a collaborative and professional culture
• Opportunity for direct exposure to attorneys and firm leadership

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.