Legal Administrative Specialist: Court Docs & Compliance

(EDO) Entertainment Data Oracle, Inc.; Lansdowne (VA); On-site; USD 54,000 - 80,000; Full time

Benefits offered by this job

Full benefits

401k match

PTO & holidays

Medical insurance

Job summary

Alliance Defending Freedom in Lansdowne, VA seeks a Legal Administrative Assistant to support a US Legal Advocacy team with confidential tasks, document handling, and coordination. The role includes managing case files, drafting and filing documents, calendar management, travel planning, and expense processing. Strong organization and MS Office skills are required.

The organization offers a competitive benefits package and a salary range reflective of nonprofit law firms in this market.

Qualifications

• 1+ years of legal administrative experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Act in a confidential capacity while anticipating and supporting the needs of assigned attorneys and team members.
• Manage clerical responsibilities and special projects with direct supervision, including maintaining case files in the Litigation database and electronic document management systems.
• Prepare, proofread, and edit legal documents, correspondence, binders (pleadings and research), basic court filings (including CM/ECF), pro hac vice motions, court admissions paperwork, and presentations, reports, and organizational charts.
• Coordinate administrative functions, including managing Outlook calendars, scheduling meetings and events, arranging travel itineraries, maintaining office supplies/IT support, and serving as backup for other assistants.
• Process operational tasks such as reconciling purchase card expenses, submitting invoices and vouchers, preparing shipping labels and packages (UPS/FedEx), and handling faxing, scanning, copying, and collating legal documents and exhibits.
• Create, maintain, and organize hard-copy and electronic files while preparing client, court, and attorney correspondence and ensuring proper filing of court documents.

Skills

Legal administrative experience

Microsoft Office

Strong communication

Tools

CM/ECF

Electronic document management

Job description

Alliance Defending Freedom in Lansdowne, VA seeks a Legal Administrative Assistant to support a US Legal Advocacy team with confidential tasks, document handling, and coordination. The role includes managing case files, drafting and filing documents, calendar management, travel planning, and expense processing. Strong organization and MS Office skills are required.

The organization offers a competitive benefits package and a salary range reflective of nonprofit law firms in this market.