Legal Administrative Specialist

Davis Polk & Wardwell LLP; San Francisco, Northern (CA, KY); Hybrid; USD 85,000 - 135,000; Full time

Job summary

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide secretarial and organizational support to lawyers and management staff in San Francisco. The role requires strong computer skills, calendar management, document preparation, billing support and professional communications.

The candidate should have an Associate Degree or higher and 1–5 years of related experience, with the ability to handle a varied workload and maintain confidentiality in a fast-paced law firm

Qualifications

• Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed.
• Ability to manage a varied workload and meet deadlines.
• Strong interpersonal and communication skills.
• Flexible to accommodate scheduling needs arising from attorneys and staff.

Responsibilities

• Create, revise and print correspondence, memoranda and other legal documents
• Answer and place telephone calls professionally; take accurate and complete messages
• Review electronic and physical mail and other correspondence
• Establish and maintain calendar for principals
• Make appointments and travel arrangements for principals
• Input attorney time and reimbursable expenses
• Prepare client bills and track payments
• Understand and calculate financials related to billing invoices

Skills

MS Word

Excel

PowerPoint

Outlook

Interpersonal skills

Teamwork

Attention to detail

Communication skills

Punctuality

Confidentiality

Education

Associate Degree or higher

Job description

Davis Polk & Wardwell LLP is seeking an Administrative Assistant to provide secretarial and organizational support to lawyers and management staff in San Francisco. The role requires strong computer skills, calendar management, document preparation, billing support and professional communications.

The candidate should have an Associate Degree or higher and 1–5 years of related experience, with the ability to handle a varied workload and maintain confidentiality in a fast-paced law firm