Administrative Assistant

Davis Polk & Wardwell LLP; Washington; On-site; USD 70,000 - 125,000; Full time

Job summary

A leading global law firm is seeking an Administrative Assistant to support lawyers and managerial staff with secretarial and organizational tasks. The role requires strong communication, organizational skills, and proficiency in Microsoft Office. Ideal candidates should have 1 to 5 years of experience as an administrative assistant or paralegal. The compensation range for this full-time position in Washington is competitive, between $70,000 and $125,000, based on skills and experience.

Qualifications

• 1 to 5 years' experience as an administrative assistant or paralegal.
• Capable of adapting work styles to varied situations.
• Professionalism and discretion in handling sensitive information.

Responsibilities

• Manage an assignment desk and serve as gatekeeper to attorney(s).
• Interact with legal teams and clients, maintaining calendars.
• Draft and prepare legal documents, coordinate travel arrangements.

Skills

Excellent verbal and written communication skills

Strong organizational skills

Proficiency in Microsoft Office Suite

High attention to detail

Proactive problem-solver

Collaborative team player

Education

Associate Degree or higher

Job description

Administrative Assistant page is loaded## Administrative Assistantremote type: Onsitelocations: Washingtontime type: Full timeposted on: Posted 5 Days Agojob requisition id: JR10206Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit .**Position Summary**The Administrative Assistant provides secretarial, technical, and organizational support to lawyers and managerial staff, as assigned. This is a dynamic position requiring professionalism, effective communication skills, and sound judgment, with a thorough understanding of the Firm’s policies. The Administrative Assistant is a valued member of the support team, contributing to the overall success of the practice and department.**Essential Duties and Responsibilities*** Manage an assignment desk.* Serve as gatekeeper to attorney(s)’ practices.* Interact with attorneys and legal teams.* Liaise with clients.* Maintain calendars, schedule appointments, and organize client and internal meetings.* Draft, revise, and prepare correspondence, memoranda, and other legal documents.* Coordinate travel arrangements and secure required documentation (e.g., visas).* Enter attorney time and reimbursable expenses.* Prepare client bills, track payments, and work in tandem with billing coordinators* Assist with year-end activities and collections* Develop knowledge of practice groups and their operations.**Qualifications/Position Requirements*** Excellent verbal and written communication skills.* Strong organizational skills, able to prioritize tasks and manage multiple responsibilities.* Capable of adapting work styles to varied situations and principals’ preferences.* Proficiency in Microsoft Office Suite; strong technical skills required.* High attention to detail with strong proofreading, data entry, and recordkeeping skills; ensure follow-through on tasks and deadlines.* Professionalism and discretion in handling sensitive information; represent the Firm positively and respectfully.* Proactive problem-solver with initiative; anticipate needs and resolve issues resourcefully.* High standards of work ethic and personal integrity.* Dependable, responsive, and disciplined, inspiring confidence and credibility.* Collaborative team player; work effectively with internal departments and clients to foster a positive and cohesive work environment.* Contribute value to the practice floor support team and department.* Maintain awareness of industry trends.* Actively contributes with team-related activities and other knowledge-sharing activities including mentoring to ensure first-class service while away or out of office.**Education and/or Experience*** Associate Degree or higher* 1 to 5 years’ experience as an administrative assistant or paralegal**Compensation**The expected base salary for this position ranges from $70,000 - $125,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.Davis Polk is not only a top-tier law firm. We are a unique community of highly motivated individuals who work creatively and collaboratively to solve problems, shape strategy and deliver the highest quality results. As a business professional at the firm, you will work with colleagues in your department, across Business Services and with our lawyers to produce high-impact results for the firm and our clients.