Legal Administrative Specialist

Vaco; Louisville (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

Vaco by Highspring seeks a Paralegal Administrator to deliver comprehensive legal and Administrative support in Louisville. You will manage case files, prepare and file documents, and assist attorneys with discovery and trial tasks.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Prior paralegal experience and MS Office proficiency are essential.

Qualifications

• 2+ years of experience in a law firm, corporate legal department, or legal support environment.
• Knowledge of legal terminology, court procedures, and document preparation.
• Proficiency with Microsoft Office Suite and legal document management systems.

Responsibilities

• Prepare, format, proofread, and revise legal documents, correspondence, pleadings, contracts, and reports.
• Maintain and organize electronic and physical case files.
• Assist attorneys with case preparation, discovery, and trial support.
• File legal documents with courts, government agencies, and regulatory bodies.
• Monitor deadlines and maintain litigation, contract, and compliance calendars.
• Conduct legal and factual research using online databases and other resources.
• Coordinate document collection and review processes.
• Manage attorney calendars, appointments, meetings, and travel arrangements.
• Screen and direct phone calls, emails, and correspondence.
• Prepare meeting materials, agendas, and presentation documents.
• Maintain legal records, databases, and document management systems.
• Process invoices, expense reports, and departmental records.
• Support client intake procedures and maintain client communication records.
• Ensure legal files are maintained in accordance with company policies and legal requirements.
• Track contract renewals, licensing requirements, and regulatory filings.
• Assist with corporate governance documentation and record retention.
• Support audits, compliance reviews, and internal investigations as needed.

Skills

Legal research

Document management

Administrative support

Microsoft Office

Communication

Confidentiality

Education

Associate's or Bachelor's degree in Paralegal Studies or related field

Paralegal certificate

Tools

Microsoft Word

Excel

Document management systems

Job description

Vaco by Highspring seeks a Paralegal Administrator to deliver comprehensive legal and Administrative support in Louisville. You will manage case files, prepare and file documents, and assist attorneys with discovery and trial tasks.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Prior paralegal experience and MS Office proficiency are essential.