Legal Administrative Coordinator - Corporate Business Transactions

US Offices & Unit; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Job summary

Morgan, Lewis & Bockius LLP is seeking an organized administrative assistant to support litigation matters, manage calendars, coordinate travel, and maintain files. The role requires accurate communication and strong client service.

Two years of admin support experience are required; a bachelor’s degree is a plus, and prior law firm exposure is beneficial. This on-site role values initiative and reliability.

Qualifications

• Two or more years of administrative support experience.
• Experience supporting litigation matters preferred.
• Bachelor’s degree a plus.

Responsibilities

• Provide administrative support to attorneys and teams.
• Prepare filings and coordinate case documents.
• Maintain attorney calendars and travel itineraries.
• Support time entry and billing processes.

Skills

Administrative experience

Litigation support

Calendar management

Travel arrangements

Communication skills

Education

Bachelor’s degree a plus

Tools

BigHand

InterAction

E-filing platforms

Job description

What You'll Do

• Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.


• Experienced in supporting litigation matters, including preparing court filings, coordinating case documents, and utilizing e-filing platforms.


• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards.


• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.


• Coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set‑ups.


• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.


• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.


• Processes new business intake, related forms, and correspondence.


• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.


• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.


• Provides legal research, case support and project assistance.

Who we are looking for

• At least two (2) years of administrative support experience required.


• Bachelor’s degree a plus.


• Previous law firm experience required.


• Litigation experience preferred.


• Largely responsible for the preparation and filing of documents (hard copy and electronic) and their organization and maintenance.


• Exhibits strategic thinking and initiative in handling assignments and projects.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, your employment relationship with the firm will be on an \"at-will\" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.