Legal Administrative Specialist - Finance

Morgan Lewis; Boston (MA); Hybrid; USD 81,000 - 105,000; Full time

Job summary

Morgan, Lewis & Bockius LLP is seeking a Legal Administrative Specialist to support the Finance Practice Group in Boston, MA. The role requires professional administrative experience, strong MS Office skills, and a client‑focused approach in a hybrid in‑office/remote setting.

You will handle court filings, calendar management, travel arrangements, and document processing while upholding firm standards and providing excellent service to internal and external clients.

Qualifications

• Seven or more years of administrative support experience, preferably in a professional services setting.
• Academic credential; a Bachelor’s degree is a plus.
• Experience in a law firm environment and strong MS Office proficiency.

Responsibilities

• Prepare court filings and coordinate case documents and e-filing.
• Draft, edit, proofread and redline correspondence, memoranda, and reports.
• Manage attorney calendars, time entry, and the billing process.
• Coordinate meetings, travel, and arrange conferences and room setups.
• Provide client service with professionalism and timely communication.

Skills

Administrative experience

Client service

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

PDF

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Finance Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Boston, MA office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

What You'll Do

• Utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Support matters, including preparing court filings, coordinating case documents, and utilizing e-filing platforms.
• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards.
• Demonstrate a high level of internal and external client service; screen communication and respond promptly in a clear, concise, professional, and accurate manner.
• Coordinate meetings; arrange audio and video conferences; reserve conference rooms and arrange set‑ups.
• Maintain attorney calendar and advise attorney of appointments, updates attorney address book and InterAction entries.
• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
• Process new business intake, related forms, and correspondence.
• Arrange travel and prepare itineraries; maintain attorney travel and desk profiles.
• Maintain electronic and/or physical files, calendars, correspondence, and collaborative workspaces; create and maintain binders.
• Provide legal research, case support and project assistance.

Qualifications

• At least seven (7) years of administrative support experience required.
• Bachelor’s degree a plus.
• Previous law firm experience required.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point and Portable document Format (PDF) software.

For positions in Boston, MA, the salary range for this job posting is: $80,785.00 - $105,261.00. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Equal Employment Opportunity

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.

SEARCH FIRMS: Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. If you are a search firm, employment agency, or representative of either, you will not be compensated in any way for your referral of a candidate to a position not approved for agency recruiters and/or for an inquiry submitted to anyone other than the recruiting contacts as listed on our main website.