Legal Administrative Coordinator - Litigation & Intellectual Property

Morgan Lewis; Seattle (WA); Hybrid; USD 70,000 - 91,000; Full time

Benefits offered by this job

401(k) plan

Medical, dental, vision insurance

Life and disability insurance

Paid holidays and vacation

Job summary

Morgan, Lewis & Bockius LLP seeks a Legal Administrative Coordinator in Seattle to support the Litigation and Intellectual Property Practice Group. Hybrid in-office/remote schedule, flexible with overtime, reporting to the Administrative Office Manager.

The role handles administrative, secretarial and document processing duties with emphasis on superior client service. Salary range and benefits apply.

Qualifications

• 2+ years of administrative support experience.
• Bachelor’s degree a plus.
• Previous law firm experience required.
• Litigation experience preferred.

Responsibilities

• Provide administrative, secretarial and document processing support to the Litigation and IP Practice Group.
• Prepare court filings and coordinate case documents; assist with e-filing.
• Maintain attorney calendars and coordinate meetings, travel, and reports.

Skills

Administrative support

Litigation support

Calendar management

Client service

Education

Bachelor’s degree

Tools

BigHand

E-filing platforms

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation and Intellectual Property Practice Group. Reporting to the Administrative Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Seattle, WA., office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

What You’ll Do

• Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Experienced in supporting litigation matters, including preparing court filings, coordinating case documents, and utilizing e-filing platforms.
• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards.
• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
• Coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
• Processes new business intake, related forms, and correspondence.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Provides legal research, case support and project assistance.

Who We’re Looking For

• At least two (2) years of administrative support experience required.
• Bachelor’s degree a plus.
• Previous law firm experience required.
• Litigation experience preferred.
• Largely responsible for the preparation and filing of documents (hard copy and electronic) and their organization and maintenance.
• Exhibits strategic thinking and initiative in handling assignments and projects.

For positions in Seattle, WA, the salary range for this position is: $69,818.00 - $90,677.00. The base salary wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The foregoing salary range applies only to the specific available position advertised herein. The total compensation package for this position will also include eligibility for an annual discretionary bonus.

Benefits

• a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, life, disability, accidental death and dismemberment, business travel accident insurance plans, and health savings and flexible spending accounts for the employee and the employee’s eligible dependents.
• eligible employees may utilize the Employee Assistance Program, Work/Life Services, Health Advocate, Bright Horizons Back-Up Child Care, and WageWorks Commuter Benefits for the employee and the employee’s eligible dependents.
• Employees will also receive: 9 paid holidays per calendar year, 2 personal days per year, and up to 20 days of vacation per year.
• In accordance with state applicable law, eligible employees will earn 1 paid sick leave hour for 30 hours worked.
• Eligible employees may also take up to five days off for bereavement leave, up to 12 weeks of paid parental leave per year and up to 10 weeks of paid pregnancy disability leave per pregnancy.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail].

If hired, the employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

At Morgan Lewis, we work in collaboration around the world- always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.