Legal Administrative Coordinator - Corporate Business Transactions

Morgan, Lewis & Bockius LLP; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 80,000; Full time

Job summary

Morgan, Lewis & Bockius LLP, a leading global law firm, seeks a Legal Administrative Coordinator (LAC) to support the Corporate Business Transaction and Litigation Group in Pittsburgh. This role provides a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group.

A minimum of two years of administrative support experience is required; law firm experience and litigation exposure are preferred.

Qualifications

• Two years of administrative support experience required.
• Previous law firm experience required.
• Litigation experience preferred.
• Bachelor's degree a plus.

Responsibilities

• Provide broad administrative, secretarial and document processing support to the Practice Group.
• Draft, proofread and format correspondence, memoranda, and reports to firm standards.
• Maintain attorney calendars and coordinate meetings, travel and appointments.
• Assist with time entry and the billing process, including narratives and reports.
• Process new business intake and related forms and correspondence.
• Arrange travel and prepare itineraries; maintain travel profiles.
• Maintain electronic and physical files, calendars, and binders.
• Provide legal research and case support as needed.
• Coordinate e‑filing, court filings, and document management tasks.
• Screen communications with clients and respond professionally and promptly.

Skills

Administrative support

Litigation support

Client service

Scheduling

Education

Bachelor's degree

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Corporate Business Transaction and Litigation Group. Reporting to the Administrative Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Pittsburgh, PA office with a hybrid in‑office/remote working schedule. Flexibility with overtime is required.

What You'll Do

• Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
• Experienced in supporting litigation matters, including preparing court filings, coordinating case documents, and utilizing e‑filing platforms.
• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards.
• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
• Coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set‑ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
• Processes new business intake, related forms, and correspondence.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Provides legal research, case support and project assistance.

Who we are looking for

• At least two (2) years of administrative support experience required.
• Bachelor's degree a plus.
• Previous law firm experience required.
• Litigation experience preferred.
• Largely responsible for the preparation and filing of documents (hard copy and electronic) and their organization and maintenance.
• Exhibits strategic thinking and initiative in handling assignments and projects.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information or any other characteristic protected by federal, state or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants

Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail].

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.