Legal Administrative Assistant Senior

Zebra Technologies; Lincolnshire (IL); Hybrid; USD 40,000 - 61,000; Full time

Benefits offered by this job

hybrid work

adaptable hours

Summer Flex Fridays

Focus Fridays

annual companywide well-being day

Job summary

Zebra Technologies in Lincolnshire, IL is seeking an experienced administrative assistant to support a Director-level team. You will coordinate calendars, arrange travel, manage meetings, and handle confidential documents with discretion.

The role involves data preparation, reports, vendor onboarding, and assisting with billing tasks. Strong computer skills across word processing, spreadsheets, databases, and presentation programs are required. Hybrid work options are available.

Qualifications

• HS diploma or GED with 2+ years of administrative or service experience.
• Proficient with word processing, spreadsheets, databases and presentation tools.
• Experience creating reports and documents with tables and charts.

Responsibilities

• Coordinate meetings by managing calendars.
• Arrange travel reservations and itineraries and prepare expense reports.
• Plan and execute meeting logistics, including rooms, IT, and catering.
• Assemble materials for meetings and prepare reports.
• Collect data and manage reports, including legal billing reports and invoices.
• Manage department files.
• Identify and implement simple process improvements.
• Perform onboarding tasks for vendors and employees, and manage IT access.
• Maintain confidentiality and exercise judgment and discretion.

Skills

Calendar management

Travel coordination

Meeting logistics

Data reporting

Confidentiality

Vendor onboarding

Education

HS diploma or GED

Associates or Bachelor's degree in related field (preferred)

Tools

Word processing

Spreadsheets

Databases

PowerPoint / presentations

Job description

Overview

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges. Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve. You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally. Come make an impact every day at Zebra.

What We’re Looking For:

Provides administrative and clerical support largely to Director level and above. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, collecting data and preparing and managing reports and documents with limited direction, and assisting with financial and billing-related tasks while maintaining a high level of confidentiality.

Essential Duties And Responsibilities

• Coordinates meetings by managing calendars.
• Arranges and coordinates travel reservations and itineraries and prepares and reconciles expense reports and corporate cards.
• Responsible for meeting planning and logistics, including booking conference rooms and facilities, coordinating IT, video-conferencing, equipment and catering interfacing with 3rd party vendors.
• Assembles materials for meetings, formats Word and PowerPoint files, creates binders, and organizes electronic or paper folders as needed.
• Collects data and prepares and manages reports with limited direction, including facilitating legal billing reports, managing legal billing matters, and reviewing legal invoices for billing guideline compliance.
• Manages department files.
• Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes.
• Performs system and administrative tasks including vendor onboarding, employee onboarding/offboarding, and managing IT access requests.
• Maintains a high level of confidentiality and displays considerable judgment, initiative and political sensitivity.

Minimum Qualifications

• HS diploma or GED +2 years of administrative or service experience required.
• Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages.
• Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics.

Preferred Qualifications

• Associates degree 2+ years experience or Bachelors degree with administrative experience are preferred.
• Ideal experience supporting Director/ VP Level leadership as administrative support or service experience is also preferred.
• Experience with legal billing systems, contract management systems, and legal document management systems is a plus but is not required.

Equal Opportunity Employer

Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability and protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at [e-mail].

Know Your Rights

https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf

Conozca Sus Derechos

https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation at [e-mail] .

Pay Range

$29.35 - $44.02 Hourly

Incentive Compensation

In addition to base pay, Zebra offers this role the opportunity to earn a performance-based annual cash incentive, at a target equal to 5% of base pay, in accordance with the terms of the applicable incentive plan.

Zebra Total Rewards

Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive – including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work. Salary offered will vary depending on your location, job-related skills, knowledge, and experience. Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and individual performance together. Some roles may also be eligible for long-term incentive equity awards.

Benefits

• hybrid work
• adaptable hours
• Summer Flex Fridays
• Focus Fridays
• annual companywide well-being day

AI Technology Statement

Zebra Technologies leverages AI technology to evaluate job applications using objective, job-relevant criteria. This approach enhances efficiency and promotes fairness in the hiring process. However, every decision regarding interviews and hiring is made by our dedicated team, because we believe people make the best decisions about people. For more on how we use technology in hiring and how we process applicant data, see our Zebra Privacy Policy.