Legal Administrative Assistant Senior

RXinsider LTD.; Lincolnshire (IL); Hybrid; USD 40,000 - 61,000; Full time

Benefits offered by this job

Hybrid work

Healthcare

Well-being day

Paid time off

Employee assistance program

Job summary

Zebra is seeking an organized Administrative Assistant to provide wide-ranging support to Director-level leaders. You will manage calendars, travel itineraries, meeting logistics, and prepare reports while handling confidential information.

Your role involves formatting documents in Word/PowerPoint, coordinating with vendors, onboarding, and assisting with financial tasks and billing with discretion. A HS diploma and strong Microsoft Office skills are required.

Qualifications

• HS diploma or GED +2 years of administrative or service experience required.
• Intermediate computer skills with MS Office and related packages.
• Experience with memos, letters, reports with tables, and presentations.

Responsibilities

• Coordinates meetings by managing calendars.
• Arranges travel reservations and itineraries and prepares/reconciles expense reports.
• Plans and coordinates meeting logistics including rooms, IT, video-conferencing, and catering.
• Assembles materials for meetings and formats Word/PowerPoint files.
• Collects data and prepares/manages reports, including billing-related documents.
• Maintains department files and assists with onboarding and IT access requests.

Skills

Administrative support

Calendar management

Data entry / reporting

Confidentiality

Education

HS diploma or GED

Associates or Bachelor’s degree

Tools

MS Office (Word/Excel/PowerPoint)

Legal billing systems

Contract management systems

Job description

Overview

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges.

Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally.

Come make an impact every day at Zebra.

Job Summary

What We're Looking For:

Provides administrative and clerical support largely to Director level and above. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, collecting data and preparing and managing reports and documents with limited direction, and assisting with financial and billing-related tasks while maintaining a high level of confidentiality.

Essential Duties And Responsibilities

• Coordinates meetings by managing calendars.
• Arranges and coordinates travel reservations and itineraries and prepares and reconciles expense reports and corporate cards.
• Responsible for meeting planning and logistics, including booking conference rooms and facilities, coordinating IT, video-conferencing, equipment and catering interfacing with 3rd party vendors.
• Assembles materials for meetings, formats Word and PowerPoint files, creates binders, and organizes electronic or paper folders as needed.
• Collects data and prepares and manages reports with limited direction, including facilitating legal billing reports, managing legal billing matters, and reviewing legal invoices for billing guideline compliance.
• Manages department files.
• Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes.
• Performs system and administrative tasks including vendor onboarding, employee onboarding/offboarding, and managing IT access requests.
• Maintains a high level of confidentiality and displays considerable judgment, initiative and political sensitivity.

Minimum Qualifications

• HS diploma or GED +2 years of administrative or service experience required.
• Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages.
• Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics.

Preferred Qualifications

• Associates degree 2+ years experience or Bachelors degree with administrative experience are preferred.
• Ideal experience supporting Director/ VP Level leadership as administrative support or service experience is also preferred.
• Experience with legal billing systems, contract management systems, and legal document management systems is a plus but is not required.

Equal Opportunity Employer

Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability and protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at [e-mail].

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Pay Range

$29.35 - $44.02 Hourly

Incentive Compensation

In addition to base pay, Zebra offers this role the opportunity to earn a performance-based annual cash incentive, at a target equal to 5% of base pay, in accordance with the terms of the applicable incentive plan.

Zebra Total Rewards

Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive – including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.

Salary offered will vary depending on your location, job-related skills, knowledge, and experience.

Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and individual performance together. Some roles may also be eligible for long-term incentive equity awards.

Benefits

We understand the importance of work-life balance and wellbeing, which is why we offer flexibility for our teams including: hybrid work, adaptable hours, Summer Flex Fridays, Focus Fridays, and an annual companywide well-being day to promote revitalization and success.

AI Technology Statement

Zebra Technologies leverages AI technology to evaluate job applications using objective, job-relevant criteria. This approach enhances efficiency and promotes fairness in the hiring process. However, every decision regarding interviews and hiring is made by our dedicated team, because we believe people make the best decisions about people. For more on how we use technology in hiring and how we process applicant data, see our Zebra Privacy Policy.