Litigation Legal Assistant

Partridge Snow & Hahn LLP; Providence (RI); On-site; USD 55,000 - 75,000; Full time

Job summary

Partridge Snow & Hahn LLP in Rhode Island seeks an experienced litigation administrative assistant to support attorneys and paralegals. You will manage case workflows, file pleadings, and liaise with courts and clients to ensure timely, accurate processing of matters.

The role requires 3–5 years of litigation experience, strong Microsoft Office skills, and keen attention to detail. You will contribute to a fast-paced team, handle confidential information, and occasionally work overtime to meet

Qualifications

• Minimum of 3–5 years’ litigation experience required.
• Associate degree in legal studies or related field preferred.
• Paralegal certificate preferred, but not required.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Managing all administrative phases of a litigation case including motion practice, discovery, arbitration, trial, and appellate procedures.
• Preparing and filing pleadings with courts.
• Compiling motion packages for court filings.
• Monitoring case filings and providing detailed assessments to attorneys.
• Drafting, revising, and editing legal documents including answers, discovery requests and responses, pre-trial motions, dispositive motions, and other pleadings.
• Drafting subpoenas and monitoring for compliance; obtaining proof of service.
• Serving as liaison with clients including frequent personal interaction.
• Performing legal research of procedure rules relevant to court venues throughout New England.
• Preparing binders of key documents during key litigation phases.
• Managing client billing by preparing, finalizing, and sending out bills.
• Managing cases to keep files organized.
• Performing administrative tasks such as editing, proofreading, formatting, calendar coordination, and conflict checks.
• Occasionally working overtime to meet deadlines.
• Performing other related duties as required.

Skills

Verbal communication

Written communication

Legal terminology

Organizational skills

Deadline management

Confidentiality

Microsoft Office proficiency

Education

Associate degree in legal studies or related field

Paralegal certificate

Tools

Microsoft Office

Job description

Description

This position is responsible for providing administrative support to litigation attorneys and paralegals as well as performing various legal functions which are overseen by an attorney. Primary duties include administrative and clerical tasks behind legal proceedings, including working with court administrators and judges, as well as law firm clients and staff, and other tasks including but not limited to:

Requirements

Duties/Responsibilities:

• Managing all administrative phases of a litigation case including litigation motion practice, discovery, arbitration, trial, and appellate procedures.


• Preparing and filing pleadings with courts.


• Compiling motion packages for court filings.


• Monitoring case filings and providing detailed assessments to attorneys.


• Drafting, revising, and editing of legal documents including providing answers, discovery requests and responses, pre-trial motions, dispositive motions, and other pleadings.


• Drafting subpoenas and monitoring for compliance. Obtaining proof of service.


• Serving as liaison with clients including frequent personal interaction.


• Performing legal research of procedure rules relevant to court venues throughout New England and assure adherence thereto.


• Preparing binders of key documents during key litigation phases including depositions, mediation, arbitration, and trial.


• Managing client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.


• Managing cases to ensure they are kept organized in the file worksite.


• Performing administrative and clerical tasks including but not limited to editing documents, proofreading, formatting, communicating with clients, opening and closing files, organizing firm files, conducting conflict checks, calendar coordination multiple attorneys, and general administrative support for attorneys.


• Must demonstrate the ability and willingness to occasionally work outside of regular core hours, including overtime, when necessary to meet critical deadlines, address urgent matters, and to supply adequate operational support.


• Performing other related duties as required or assigned, some of which may be essential to the position.

Required Skills/Abilities:

• Excellent verbal and written communication skills.


• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.


• Excellent interpersonal, customer service, organizational skills, and attention to detail.


• Excellent time management skills with a proven ability to meet deadlines.


• Strong analytical and problem-solving skills.


• Ability to work well in a team-oriented environment.


• Ability to maintain confidentiality, and to exercise discretion and good judgment.


• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Minimum of 3 - 5 years’ litigation experience required.


• Associate degree in legal studies or related field preferred.


• Paralegal Certificate preferred, but not required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.


• Must be able to lift up to 15 pounds at times.